Seasoned Executive Assistant Seeks Career Advancement Resume

Highly motivated and seasoned professional with over years Executive Assistant experience reporting directly to C-level management seeking career advancement opportunities.

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Executive Assistant to Provost & Executive Vice President, Academic Affairs, Florida Polytechnic University

·  Serve as Liaison for the Office of the Provost with Board of Trustees, Vice Presidents, Colleges and other areas on and off campus.

·  Manage the daily operations of the Office of the Provost and supervise team of administrative assistants.

·  Supervise a variety of administrative and professional support services for searches held by the Office of the Provost.

·  Support Provost by maintaining meeting requests/calendar, domestic and international travel arrangements, purchase orders/purchasing card reconciliations and travel reimbursements.

·  Assist Provost with budget development and tracking. Office of the Provost is responsible for a $ million budget.

·  Issue adjunct/faculty offers and contracts.

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Accounts Receivable Manager & Payroll Coordinator, Grus, Inc., Tampa FL

·  Reduced accounts receivable by approximately K during first months of employment.

·  Research credit worthiness for new clients and open/decline new accounts.

·  Responsible for all accounts receivable, including contract enforcement and forcible collections.

·  Respond to all client inquiries in regards to billing/invoices.

·  Process ACH transactions, download and post daily cash batches via ^{th rd} Direct.

·  Process payroll for + national employees (send hours entry links via email, contact clients for missing hours, process child support/tax levy’s and issue payroll via direct deposit, western union or paycard). Programs include Great Plains, AppTrak, ClientTrak, QuickBooks, Microsoft Office

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Office Manager, DisposALL, Inc., Clearwater, FL

·  Promoted from Dispatch to Office Manager within months of employment.

·  Awarded Manager of the Month among offices throughout Florida after only month after promotion to Office Manager.

·  Customer Service – Dispatch to over residential and commercial accounts.  Handle customer disputes.  Create and close tickets for deliveries, pick-ups, and special services.

·  Account Receivable/Payable – Billing, Collections, issue credits, generate daily and end of month reports, issue purchase order numbers, review invoices and code for payment, bank deposits and cash posting.

·  Assist with filling open positions – advertising, interviewing, hiring/firing, setting pay rates.

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Office Manager/Executive Assistant to CEO, New Rise Investments, Lakeland FL

·  Open office, schedule meetings, maintains calendar and travel arrangements.

·  Liaison between clients and the CEO.

·  In charge of handling deposits and light bookkeeping with QuickBooks.

·  Interview/screen, onboarding and training of all new employees.

·  Utilized Microsoft Word and Excel heavily, edit presentations, database/project management, social media advertising, website updating, as well as Internet Research to assist in real estate due diligence.

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Executive Assistant to CEO and HR/Office Manager, Brach’s Supermarket, Inwood, NY

·  Promoted from Secretary to Executive Assistant to CEO

·  Right hand and Liaison to the CEO of the World's Largest Kosher Supermarket.

·  Open/distribute mail, schedule meetings, maintain calendar and travel arrangements.

·  Book-keeping, Payroll, Accounts Payable and Accounts Receivable duties.

·  Processed all new hire paperwork, calculated employee timecards/leave time and submitted for processing

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B.S. in Business Administration, CUNY York College, Jamaica, NY

A.A.S. in Office Administration and Technology, Queensborough Community College, Bayside NY