Office Manager - Executive Assistant Resume
Financial Office/Administrator,
Prepare, verify, and process client and vendor invoices. Prepare and distribute monthly financial reports. Maintain updated client and vendor files, and create client job numbers. Establish and maintain confidential employee files. Communicate changes in policies and procedures. Keep knowledgeable of current federal, state and local laws. Calculate salaries and benefits. Verify pay amounts, hours of work, deductions, etc. Process payroll information utilizing payroll application. Monitor and order office supplies. Also monitor kitchen and pantry to ensure that it is fully stocked at all times. Prepare purchase orders. Prepare travel and accommodation for staff. Validate reimbursable expenses. Maintain and ensure the confidentiality and security of all financial and employee files. Manage administrative staff. Liaison with building management and staff to address any problems arising from cleanliness, comfort and safety for office space. Ensure corporate insurance policies and client COIs are current, including but not limited to workman’s comp, general liability and auto.
Cozy’s Cuts for Kids /-/
New York, NY
Bookkeeper/Office Manager, /-/
Basic bookkeeping functions for locations: accounts payable, accounts receivable, bank reconciliation, daily cash receipts and payroll: salary and commission based employees. Processed new hire paperwork and maintained HR files. Reviewed monthly supply requests, organized transfer of inventory per location and ordered supplies. Processed wholesale and retail orders, and provided customer service support for online and in-store customers. Facilitated email/phone/mail communications with suppliers, customers, vendors. Prepared weekly email blasts and maintained website.
Freelance Creative, /-/
- Designed graphic elements and infographics for email newsletters.
- Maintained and updated web content, and executed eBlasts.
- Designed graphics for print materials, events and promotions.
The Good Home Co. /-/
New York, NY
Customer Service/Office Manager,
Processed wholesale and online orders from reps and customers; provided customer service support, resolved customer issues such as - damages, missing shipments, late payments and collections. Prepared Pick & Pack and EDI (Electronic Data Interchange) reports for submission to our shipping facility in Allentown, PA. Processed credit card charges, charge backs and credit refunds. Other duties included, but not limited to – maintained customer accounts (old and new), sorted backorders, processed End of Days, prepared in-house shipments using UPS software, background checks of customers requesting terms, maintained in-house inventory, ordered office supplies as needed. Participated in Trade Shows – in/out of state. Maintained website, prepared fill-in pdf forms, and troubleshoot minor computer/network issues. Oversaw day to day operations of the office, from maintenance, equipment, office inventory, etc.
Storefront Manager,
Assisted and directed majority of activities required to the opening of our first flagship store. Responsible for achieving all store goals, including sales objectives, customer relations, HR management (recruiting, training, scheduling, time-keeping, etc.), operating expenses, loss prevention, and merchandising presentation while driving both associate and client engagement.
Nucleus Imaging, Inc. /-/
New York, NY
Office Manager/Bookkeeper,
Managed daily office operations, including bookkeeping, billing, and office supply/inventory.
Oversaw clerical and other support staff. Improved and maintained general office filing system. Established vendor relations, including interviewing and creating vendor relationships. Managed service and equipment contracts and acted as liaison to office machine vendors. Basic bookkeeping functions included check writing, deposits, monthly reconciliation, G/L, month end financial reports and other data entry. Coordinated weekly billing of clients and collections. Managed attendance sheets for regular staff and freelancer, prepared payroll and maintained employee records. Worked with outsourced payroll service and benefits programs. Oversaw maintenance of all office equipment, including copiers, phone system, and assisted IT Manager with computer network and other office technology troubleshooting.
- Office administration and basic bookkeeping procedures
- Accounts payable, accounts receivable and maintaining general ledgers
- Payroll functions and procedures
- Ability to maintain a high level of accuracy in preparing and entering financial and payroll information
- Confidentiality concerning financial and employee files
- Excellent interpersonal skills
- Team building skills
- Bookkeeping skills
- Analytical and problem solving skills
- Decision making skills
- Effective verbal and listening communications skills
- Attention to detail and high level of accuracy
- Organizational skills
- Effective written communications skills
- Computer skills including the ability to operate computerized accounting, spreadsheet and word processing programs, and email at a highly proficient level
- Operating systems: Windows and Mac
- Applications: Outlook, Excel, Word, Power Point, Adobe Acrobat Professional, Photoshop, Quickbooks, Internet Explorer, Safari, Mozilla Firefox, Google Applications (docs, calendars, etc.)
Mabel Dean Bacon VHS
New York, NY
Degree: High School Diploma ‘
Major: Business Education
Lehman College
Bronx, NY
Degree incomplete
Major: Business Administration
