Experienced Program Analyst/Specialist Resume
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Resume:
OBECTIVE:
To secure a position, with the ability to meet new goals and learn the mission of the agency with the potential for upward mobility.
Qualifications Summary: My experience spans a broad range of industries including high technology, corporate environments, and government agencies. Thorough understanding of FOIA/PA Exemptions and Executive Order requirements. Knowledge of exemptions using B,B, B- USC b(m), B, B, B and B- a though. Compliance Support with FOIA/PA (), E-Gov Act of , FOIA and Privacy Law, and Computer Matching & Privacy Protection Act of ; experience with Declassification Policy. Detail-oriented, flexible and positive team player with the ability to adapt to organizations of all levels with minimal supervision. My skills are augmented by an ability to learn quickly and to apply valuable knowledge gained through my experiences in effective, creative ways with minimum to no supervision.
Skills: Research, Analyze, Records Management; Team Leadership; Database Management; Meeting and Event Planning; Flexible; Proactive; Microsoft Office & SharePoint Applications; Payroll Processing; Budget Oversight; Travel Coordination (domestic & foreign); Proposal Coordination; Voucher Processing; Compile weekly, monthly, quarterly reporting; Contracts, Bids, Proposal Analysis. Extensive experience with drafting and finalizing SOPs, Policy, FOIA/Privacy Act documents.
Certifications: Veterans Affairs Intranet Quorum (VAIQ) ; Federal Acquisition Certification –Contracting (FAC-C) ; Computer Systems Administration (); Administrative Certification, ; Typing Certificate ( WPM), ; Travel Management Course GovTrip (NIH) ; ITAS Timekeeping and Payroll Systems (NIH) Course , FOIAXpress , TeamConnect , Legal Edge , Sharepoint .
WORK EXPERIENCE:
November to Present
Employer: Food, Drug & Administration (FDA) Center for Veterinary Medicines (CVM) (under contract to CNI),
Title: FOIA/ Policy Analyst
Duties:
- Coordinate with FOIA Officers in other organizations on FOIA matters to include request, appeals and litigation, keeping abreast of the status of recent developments in the field of public disclosure including recent court and departmental decisions and current legislative activities and performing other duties as assigned
- Weekly and Monthly reporting to CVM FOIA staff on all phases of processing requests
- Assist in coordination prep and process of legal briefs
- Process litigation documents
- Conduct legal research and analysis of each FOIA requested
- Analyze FOIA responses for adequacy of search, overall content, and proper administrative forms.
- Generate FOIA request acknowledgement letters using standard template letters tailored as needed.
- Maintain physical files; containing records if work is performed at CVM offices.
- Scan printed materials into electronic format, and transferring those e-files into STARS if work is performed at CVM offices.
- Balance the interest of the executives and its employees; communicated with the public including contractors and requestors; regarding the status and impact of request
- Review and analyze agency records to be released to ensure compliance with FOIA requirements and procedures.
- Electronically redacts exempted material from FOIA response documents in accordance with CVM FOIA SOP.
- Ensure that hard copy files and electronic files are complete and all pertinent information has been entered into the STARS database.
- Routinely transcribe, prepare, revise, and coordinate a variety of FOIA communications and reports, consulting with the FOIA Officer, Deputy, or work stream leads as necessary.
- Response letters contain all necessary elements (e.g. exemption citations, number of pages, number of pages redacted in full, appeal rights, etc.)
- Review and analyze FOIA requests and responses and makes recommendations to grant or deny records under the direction of the FOIA Officer, Deputy, or work stream lead.
- Assist the FOIA Office with ensuring maximum release of agency records, redacting only portions that are required under the Act or by other statutes. Consult with FOIA Officer as to whether CVM, and HHS policy, as well as the Act, provides a legal basis for withholding information.
- Maintain liaison with and fosters exchange of information with CVM programs to fulfill the processing of FOIA requests.
- Communicate with the requester and third parties, as needed, to refine request, negotiate alternate time periods, respond to inquiries, coordinate search, determination of the release status of records, and resolve other relevant matters.
- Send records with proprietary information, business-sensitive information, or other FOIA exemptions to the submitter (Pre-disclosure Notification) for possible objection to release under EO .
- With minimal guidance of the FOIA Officer, Deputy, or work stream lead, provide advice and assistance to CVM wide staff relative to specific FOIA requests and respond to program concerns regarding interpretation of guidelines and regulations.
- Draft official letters of denial citing specific reasons for nondisclosure and those sections of the Act and the Department regulations that provide the statutory; regulatory and policy authorities for nondisclosure. The Act imposes strict time limits for responding to requests for access to records and failure to meet those time limits may result in court actions and costly and time-consuming litigation.
- Correct all errors immediately when found.
- Positioned as second review editor
November to November
Employer: Department of Veterans Affairs (VA) (Contract)
Title: FOIA/Administrative Analyst
Duties:
- Compiled weekly reports for VA Chief of Staff, Deputy Assistant Secretary, Deputy Senior Procurement Executive and Procurement Policy Director, on upcoming decision meetings, acquisition issues, major contract awards, modifications and project milestones
- Management database utilizing SharePoint application for electronic recordkeeping for VA contracting officers within the entire Dept. of Veterans Affairs.
- Provided forecasting reports for Director’s review on the daily tasks of each staff of the department for projected dates for projects, FOIA backlog numbers, meetings, status of previous scheduled meetings.
- Reviewed correspondence and coordinate concurrence in the document management system
- Initiate and execute very complex administrative/management projects such as developed and maintain assignment spreadsheets for government contractors leaders and participate of group meetings and data call announcements pertaining to RFPs,
- Developed and maintain contractors’ timesheets for Government invoices.
- Created and maintain excel spreadsheets tracking active, non-active, retired, revoked Contracting Officers.
- Review/process potential Warrant applicants packages for Deputy Senior Procurement Executive’s approval signature
- Coordinated Veteran Affairs Intranet Quorum system activities for the Directorate
- Processed - applications daily using Federal Acquisitions Certification – Contracts system
- Created PowerPoint slide with informative department percentage metrics, staff introduction for senior leadership conference
- Provided leadership in Warrant Database training on application entry and updating to lower-level Administrative Assistant for tracking accurate information
- Provided training and direction on uploading hard files to electronic files in share drive network
- Managed lower- level Administrative Assistants work progress and compile weekly forecast on progressing
- Lead team of Administrative/Specialists conducting in-depth studies,reviews,evaluations, and assessments of issues and propose assignments for prioritizing Warrant Certificates
- Input and disseminated FOIA requests utilizing FOIAXpress database
- Apply FOIA and Privacy Laws to responsive documents
- Redacted responsive documents, collect data and prepare FOIA and Privacy Act reports
- Produced weekly reports regarding number of requests received/processed, average processing time, etc., (assist with reports include, but are not limited to: One to One Reports, Backlog Status Reports, Annual Fees
- Collected, and Director’s Project Status Reports),
- Provided reporting metrics related to FOIA requests to VA leadership, maintain and develop case files for requests including maintaining documentation related to determinations and disclosures made, digitize documentation for “Green” FOIA processing, annotate FOIA case files for pending FOIA appeals and litigation,
November to November
Employer: Kevric/IMC
Title: Executive Administrative Assistant to Senior Vice President
Duties:
- Organized and maintained confidential files and records for HR, staff certifications, approved client contracts
- Assist in Designing and Conducting comprehensive management studies to identify and purpose solution to peer/management problems
- Managed/Arranged Foreign and Domestic travel arrangements
- Process and track travel vouchers for staff and executives,
- Created and maintained Excel spreadsheets for a variety of projects (training, certifications, travel, conference, agendas, bidding announcements, correspondence) updating for daily changes.
- Maintained and created an effective filing system for timecard, invoices, staff travels and training, reimbursements, account records in the office
- Prepared contracts for proposals to subcontractors and outside clients
- Prepared background documents for Sr. VP signature (concurrence, proposals, memo reports)
- Process and enter employees documents with agreement signatures
- Maintained contract database with SharePoint application for approval, edit, correspondence tracking
- Managed budget and advised supervisor accordingly utilizing MS Access software
- Managed and ordered office supplies upon request and high demand
- Read, prepared, edited and prioritized office correspondence for concurrence response
- Acted as administrative action liaison to coordinate and prioritize incoming and existing workload and meetings, conferences, staff activities.
- Managed Database systems for client contract, timekeeping, office supplies and equipment tracking
- Established and maintained contacts with Government agencies and outside private organizations to exchange information for trainings, meetings, announcements
- Extensive experience with drafting and finalizing SOPs for solicitation of contract positions
November to November
Employer: National Library of Medicine (contract) Kevric/IMC
Title: Administrative Technician
Duties:
- Managed time keeping, payroll, and budget systems including electronic and hard copy files for employees
- Administer and evaluated Domestic and Foreign travel vouchers and relocation reimbursements
- Organized, coordinated and executed employee recruitment and hiring actions
- Scheduled sites and prepared materials for employee courses, meetings and seminars on and off site
- Utilized Microsoft Office (Excel and PowerPoint) to develop spreadsheets and presentations
- Prepared reports, minutes, charts, graphs and tables to educate staff on regulations and implementing internal policies/procedures
- Process routine qualitative and quantitative assessments of needs, effectiveness, and related improvement actions in order to manage internal services. Assessments may include such knowledge-gaining activities as employee assessment, training, office supplies
- Acted as liaison between departments on all HR needs such as new employee start dates, employee orientation, transition process, office policy procedures, device set up (usernames, blackberry usage)
- Monitored daily web and email access communication between departments and staff for inquires,questions,information,direction
- Distributed computer desktops and blackberries to new hires and exchanges
- Established and maintain filing system for new and old employee records
- Process publication and/or literature entries using PubChem,PubMed (Central) and GenBank
- Provided leadership in planning ways in which the team will achieve its objectives to meet client mission to lower-level administrative assistants
- Performed other duties, as assigned
- Trained to process FOIA documents applying rules and regulations
- Process Freedom of Information Act (FOIA) requests from initial evaluation to final document release or denial by specifically processing the complex and sensitive FOIA actions
- Preparing affidavits, litigation reports, correspondence, notices, internal memoranda, or other documentation as necessary while in compliance with CFR
- Process Freedom of Information Act (FOIA) requests from initial evaluation to final document release or denial by specifically processing the complex and sensitive FOIA actions
EDUCATION:
University of Maryland University College
Largo, MD - Busines Management, -
Prince Georges Community College
Largo, MD - Academic Studies, -
Highpoint High School – Diploma
Beltsville, MD
Affiliations: American Society for Access Professionals (ASAP)
Recognition/Awards: NIH/NLM/NCBI Combined Federal Campaign Organizer (CFC) , ,
FDA/CVM Group Recognition Award
