Office Manager Resume
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Resume:
WORK EXPERIENCE
Accountemps /-Present
Consulting Assignments for Axon Solutions , Youth Consultation Services, New Community Newark NJ
- Full Charge Bookkeeper/Office Manager
- Trained and supervised two accounts payable specialists
- Accounts Payables, Accounts Receivables, Cash applications,
- Generated weekly, and monthly reports Reconciliation
- Billing
- Process payment runs and coordinates vendor master record.
- Review and assist in developing contract policy and training.
- Prepare contract documentation and review contract requirements.
- Prepare training aids for financial policy and procedures.
- Review policies and procedures in day-to-day processes.
- Collect, compile and analyze the results for reviews and compliance inspections.
Bank of America Newark, NJ /-/
- Field customer account queries
- Activated customer accounts
- Calculated residual finance charges
- Knowledge of credit card terms and conditions
- Posted and allocated cash receipts (check deposits, wire transfers, lockbox receipts and credit card payments in a timely and accurate manner.
- Researched any discrepancies and short payment claims.
- Initiated refunds for duplicate payments.
- Obtained sales tax exempt certificates where needed.
- Prepared accurate bi-weekly past due customer account listing for posting on Sharepoint after checking all unposted cash receipts.
- Managed collection of past due accounts utilizing telephone and written communication.
- Kept Controller fully informed on account status.
- Added notes to customer files for viewing by all users.
- Assured that credit limits are monitored and recommend appropriate action if limits are exceeded.
- Determined appropriate corrective action.
- Took initiative to assure that corrective action is completed.
- Processed credit card payments
- Upon supervisor approval, code to correct general ledger accounts.
- Reviewed, verified and coded company credit card invoices in a timely manner.
- Ascertained that all charges credit applications are valid.
- Process for all locations.
Adecco Roseland, NJ /-/
Consulting Assignment at Prudential- Vendor Management
- Processed Vendor invoices for consultant payments
- Created approximately invoices a week for billing
- Reviewed invoices, including expense reports, time and materials, meals
- and lodging, and verifying accuracy of billed time reported
- Communicated needs between Project Managers and Vendors to fill job orders
- Verifies that engagement schedules are in compliance
- Wrote Vendor Summary that will be instituted in future procurement procedures
- Worked in team effort in instituting Due Diligence Process for Prudential
- Ensured achievement of all metrics and timeframe for project
- Scheduled budget for projects and ensured cost according to same
- Monitored customer care production with help of feedback, resource planning and ensuring achievement of all metrics
- Organized all resources required for project completion
Co-Worx Staffing, Jersey City, NJ /-/
Consulting Assignment at Morgan Stanley-Fixed Assets
- Generated and maintained monthly billing reports
- Prepared comparative statements billing pertaining to fixed/equity assets
- Generated various monthly analytical income and expense reports
- Excellent organizational, communication, and follow up skills
- Effectively handled various projects simultaneously
- Reconciled fixed asset subsidiary ledgers and resolved any resulting discrepancy
- Ensured that all inventory transfers are appropriately accounted
- Investigated issues affecting the company\'s fixed assets and recommended ways of resolving them
- Prepared monthly fluctuation analyses and accumulated depreciation accounts
- Prepared audit schedules and resolved audit issues adhering to applicable procedures
Port Authority of NY/NJ, New York, NY / –/
Revenue Accountant
- Prepared comparative statements- commercial lease billing revenue
- Generated various monthly analytical income and expense reports
- Calculated rent escalation amounts in accordance with annual CPI rates
- Analyzed and verified utility charges of all commercial clients
- Prepared total agreements specific to firm’s individual clientele
- Created, composed, and maintained certificate of coverage forms
- Kept, maintained and updated deferred revenue details and reconciling balances to general ledger.
- Assessed the leasing contracts and making sure that the revenue generated is recognized in compliance with GAAP
- Tracked and reported to the senior accountant about the Services Commitments including usage, revenue and bookings on monthly basis
- Played a major part in the monthly close/rent rolls process
- Assisted senior accountant in compiling accounts receivable records
Citibank, Queens, NY / - /
Individual Accounts Representative
- Audited and reconciled individual corporate accounts
- Audited daily cash receipts by department
- Prepared general ledger entries of daily cash transactions
- Prepared daily management reports
- Researched and investigated credit claims
- Investigated and processed corporate claims
- Worked closely with eleven various networks
Creative Marketing, New York, NY / - /
Operations Specialist
- Excellent organizational, communication, and follow up skills
- Effectively handled various projects simultaneously
- Interfaced with various levels of management
- Supervised accounting staff of
- Tracked inventory, and worked closely with vendors
- Developed inventory system on company network
- Set up and monitored telephone system
- Coordinated MIS team to ensure routing and server operations
EDUCATION: New York University, New York, NY
COMPUTER SKILLS: SAP Accounting, QuickBooks, Excel, Word, Lotus Notes, Crystal Reports, People Soft, Time Tracker, ADP for Windows, Oracle, Fedelio, Acc Pac, Microsoft Access, Go Tax Accounting, Dynamics Navision, Sage , Acc Pac, Great Plains, Epicor,Solomon
Founding member of Bank of America Toastmasters Public Speaking Group
