Contracts Manager / Sr. Contracts Administrator Resume
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Resume:
S, HUD, NASA, SEC, USDA, NIH, CDC, DOE, Dept. of Ed., USAID, DOJ, DOD - ARMY and CFPB Treasury. Contract types: LH, LF-T&M, CPAF, IDIQ, CPFF, FFP. Knowledgeable of the following schedules: GSA, FAR and DFAR and related laws and statues. Assisted in DCAA audits. Proficient in all facets of office management, administration and organization. Courteous, professional and effective interaction with customers, vendors, agents and all levels of management. Microsoft Office: Excel, Word, Access, Outlook, Deltek, Cost Point and other various software. Excellent researching skills and techniques. Detailed oriented.
Work History:
Feb – Jan
A+ Government Solutions, Inc. - Arlington, Virginia - Contracts Manager/Sr. Contracts Administrator-
Created the Company’s Contract Department implementing new procedures and also created the company’s central contract record room. Maintained Federal Government Prime contracts, Subcontracts and Consulting agreements. Ensured workflow of client contract administration function is completed within standard established timeframes. Prepared and negotiated RFP’s, client contracts - Subcontracts, Consulting Agreements, Teaming Agreements, Non-Disclosure Agreements, and Task Orders. Issued modifications for existing agreements. Reviewed and Prepared Company’s Financial Revenue Summary on a monthly basis for CEO; Worked with other departments (including Sales and Client Service) to determine contract rates and pricing structure; Managed contract database to include key points of information such as terms of contract, expirations, etc.; Conducted follow-up on contract status with clients and update the contract log. Administered and coordinated the release of specific client billings/payments - working with the accounts payable department; Built and maintained effective partnerships with clients and colleagues; Provided cross functional support within the team related to other functions; Interacted with senior-level internal and external clients to resolve issues; Special projects within Finance and Client Service area as needed.
June - Dec
Grant Thornton (Solomon Edwards Group) - Alexandria, Virginia - Contracts Administrator-
Participated in and conducted proposal preparations, contract negotiations, contract administration of CPFF, CPAF, T&M, FFP, IDIQ contracts (from cradle to grave), NDA’s, TA’s, CTA’s and customer contract activities to provide for proper contract acquisition and fulfillment in accordance with company policies, legal requirements, and customer specifications. Aided in the preparation of contractual provisions and the administration of contract proposals. Responsible for preparing bids and negotiating specifications. Examined estimates of material, equipment services, production costs, performance requirements, and delivery schedules to ensure accuracy and completeness. In support of sales activities, negotiated and coordinated additions, deletions or modifications to all standard and nonstandard contracts. Maintained communications to ensure timely contract execution by the parties. Updated and maintained database with contract information and also prepared distribution list of new contract awards/task
orders/modifications for the Partners, Accounting department, Engagement Directors and Engagement Managers. Established new barcode filing system for the contracts department in both Alexandria, VA and in San Antonio, Texas.
Jan – June
Deloitte & Touché (Alternative Experts) - Tyson\'s Corner, Virginia – Contracts Data Management Analysis -
Verified, updated, and maintained accuracy of contract information in the Contraxx Management System (CMS). Inventoried, located and organized electronic contract, subcontract, and consultant files as part of acquisition integration. Compiled data for reporting. Created, maintained, and updated records, databases, and files. Reviewed Contracts, Subcontracts, Purchase Orders, Task Orders, SOW’s, Change Orders, MOD’s for information to be populated and updated into Firm’s database (CMS) and shared servers. Worked closely with Contract and Subcontract Administrators to obtain information to build complete Contract and Subcontract files. Coordinated the recordkeeping of documents required to support the contract administration function. Assisted Contract, Subcontract, and Purchasing Administrators in cataloging, storing, and maintaining documentation throughout the contract life cycle. Prepared weekly reports for Contracts Manager and Operations Manager. Performed CMS and server audits and quality assurance checks for appropriate documentation.
Jan – Dec
Digital Intelligence Systems Corporation (DISYS) - Tyson’s Corner, Virginia - Junior Contracts Specialist / Contracts Administrator-
Reviewed prime/sub contract agreements or proposed agreements for conformity to company rates, rules, and regulations. Analyzed contracts and conferred with various department heads to detect ambiguities, inaccurate statements, omissions of essential terms, and conflicts with possible legal prohibitions. Recommended modifications. Converted agreements into contract form or prepared amended agreements for approval by the legal department. Initiated changes in standard form contracts. Conducted audits of Subcontractors files for: proper insurance certification and coverage, Hb documentation, W’s, Supplier Profile forms and countersigned Subcontracting Agreements (working with Consultant Liaisons and Recruiters). Updated and maintained client information onto spreadsheets and also onto the database (for Clients, Subcontractors and End-Clients). Contacted the clients, subs and consultant liaisons to request missing documentations, contract or insurance expiration (via phone and email), and setting-up reminders for documentation deadlines. Performed Dun and Bradstreet Reports (D&B) for Account Executives on potential clients based from the D&B report. Obtained approval to execute new client contracts. Prepped new contracts. Researched information for Proposal Manager and assisted in bid and proposal packets/binders. Created manuals for processing contracts and how to perform a D&B report for contract approval.
March – Dec
Flight Explorer - Sabre Solutions (Office Team / Robert Half International) -Tyson’s Corner, Virginia - Marketing and Sales Associate -
Reported to and worked directly with V.P. of Sales and marketing. Created, maintained and updated sales reports, commission reports, sales logs, and revenue list. Maintained monthly and weekly sales summary in excel to be distributed to the V.P. of Sales and Marketing. Prepared Commission Reports for Account Managers and submitted to VP of Accounting and Accounting Department on a monthly basis for payroll. Reviewed sales contracts. Updated revenue list with client information. Directed appropriate sales calls to sales manager. Worked with the accounting department - Calculating weekly and monthly revenue spreadsheets and commission spreadsheets for the sales manager. Also completed any task assigned by the V.P.
March – Dec
Program Assistant / GMS Advisor, UNCF/ Gates Millennium Scholars - Fairfax, Virginia -
GMS advisor for incoming freshman scholars; receiving in-bound phone, mail and also email inquiries. Participated in the freshman confirmation process and also renewal process. Creating current manual for usage of image now software for electronic scanning as well as maintained over , scholars files (hard copy and electronic). Populated company database via website, with scholar renewal documents. Sorted and completed pending scholar files by preparing them to be reviewed by the program managers. Researched scholar documents and information for accuracy within the database and also file folder. Faxed and also mailed displaced scholar documentation to the appropriate partner organization. Records management - Maintaining the organization of scholar files in cabinets, researching and delivery of files for program managers and also for inquiring scholars. Mail distribution.
Jan - Dec
Contracts Records Management, Exxon Mobil Headquarters - Fairfax, Virginia -
Managed and reorganized company contracts in the \"Central Contract Records Library\". Trained new recruits. Conducted meetings with potential clients in regards to maintaining their contractual files. Assisted clients with researching contract file information. Indexing new files, light accounting and record keeping. Produced weekly reports and monthly statements. Inventory. Scheduling for staff members. Supervised three records technicians. Occasional systems administrative programming (computer set-ups, and phone set-ups).
Jan – Dec
Junior Program Analysis Specialists, Signal Corporation/Lockheed Martin -
Fairfax / Manassas, Virginia –
Employed by Signal (now known as General Dynamic), a company subcontracted by Lockheed Martin. Worked directly with the VP of Finance and VP of Contracts and Procurement from Signal. Authorized funding and task orders for Signal through Lockheed. Attended and occasionally conducted meetings with tasks, contracts and finance managers for both Signal and Lockheed. Produced reports, certified final figures for projects and travel expenses incurred found by researching Lockheed’s records and Accounting records to be submitted to VP of Finance for Review and also to Lockheed for billing. Researched Lockheed’s/Signal contract information against accounts payable invoices approval of payment for Lockheed. Researched and analyzed company labor costs and ODC’s and travel costs. Responsible for maintaining computerized electronic time-sheets for ten senior and technical engineers for both Lockheed Martin and Signal.
Feb - Dec
Office Manager, Diggs Pest Control Company - Arlington, Virginia -
Reorganized and reconstructed office operations. Supervised and managed two sales representatives, four service technicians, two secretaries, and a receptionist. Created work schedules and assigned duties for staff members. Maintained and updated client contracts. Maintained daily, weekly and monthly lead and tracking logs. Updated and maintained customer and employee database. Organized and conducted staff meetings also arranged meetings for sales representatives and potential clients.
Education:
Defense Acquisition University – (Courses) DAWIA
National Contracts Management Association – / (Courses)
Strayer University - Federal Acquisition and Contract Management - BA - (currently enrolled)
Northern Community College: Contracts Management - AAS –
Nova ICT / Soft USA - MCSE, A+, Network+ -
Strayer College - Computer Information Systems - Certification-
