Administrative Assistant Resume
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Resume:
PROFESSIONAL EXPERIENCE
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Morgan Stanley Smith Barney, Purchase, N.Y.
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Administrative Assistant (Temp. Assignment) -Present
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- Assist the Marketing Review Group with updating Communication Review Center database with third party material submissions.
- Create and maintain filing system for all third party material received from mutual fund companies.
- Responsible for gathering all pertinent information required for internal audits.
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BANK OF MONTREAL CAPITAL MARKETS, New York, N.Y. -
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Administrator/Trading Support
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- Operated Autex and Bloomberg systems to display indications of interest for Equity Trading and OTC Desk.
- Oversaw Trade Advertisements and regulated traded volume on a daily basis.
- Supported Senior Vice President, Position Traders and Sales Traders as needed with administrative duties.
- Coordinated meetings and made complex travel arrangements as needed.
- Prepared Travel and Expense Reports.
- Assisted the IT Department with the implementation of the Bloomberg System in order to generate a better flow of indications of interest to the buy side.
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FIRST ALBANY CORPORATION, New York, N.Y. -
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Autex Operator – OTC
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- Responsible for entering trading bids, offers and trade volume advertisements in Bridge/Triad System. \\r\\n
- Provided general support to the Senior Vice President of OTC.
- Processed and distributed monthly P/l Reports.
- Provided back up coverage for Executive Vice President of Equity Trading.
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ST. BARNABAS HOSPITAL, Bronx, N.Y.
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Human Resources Manager (Correctional Health Services) ()
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- Monitored the day-to-day operations of the Human Resources office serving , + employees of correctional health care facilities at both Rikers Island/Manhattan Detention complex.
- On boarded the re-hires from Montifiore Medical Center with background checks and fingerprinting.
- Supervised Assistant Human Resources Manager and clerical staff.
- Responsible for employment recruitment, compensation and benefits.
- Assisted with employee labor relations.
- Maintained confidential files.
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MICHELLE ALMODOVAR Page Two
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PROFESSIONAL EXPERIENCE
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ST. BARNABAS HOSPITAL (Continued)
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Assistant Human Resources Manager (Correctional Health Services) ()
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- Reported to Human Resources Manager on a daily basis.
- Interviewed and screened new hires.
- Processed enrollment of employee benefits.
- Handled employee relations for + employees.
- Verified all Worker’s Compensation claims, unemployment claims and various
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disability forms.
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- Acted as a liaison between Payroll Department and Department heads.
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Wage & Salary Coordinator ()
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- Managed. processed and documented all staffing and employee status changes for
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St. Barnabas Hospital, Union Hospital and St. Barnabas Nursing Home.
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- Generated monthly personnel reports.
- Responsible for documenting union and non-union wage adjustments.
- Researched and solved all payroll discrepancies with employees on a daily basis.
- Reviewed all check requests for bi-weekly and monthly payroll deductions.
- Assisted Payroll Department as needed.
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Executive Secretary to AVP/Director of Human Resources ()
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- Assisted the AVP /Director of Human Resources in meeting operational objectives by performing a variety of secretarial duties consisting of revising guidelines, union contracts, department head minutes.
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ADDITIONAL EXPERIENCE
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American Express Company, New York, N.Y.
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Executive Secretary to Senior Vice President of Consumer Travel
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- Supported Senior Vice President of Consumer Travel.
- Coordinated staff meetings and off-site conferences.
- Properly delegated all customer service issues.
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Shearson Lehman Hutton, Inc., New York, N.Y.
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Administrative Assistant to Senior Vice President of Municipal Bonds
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- Provided general secretarial and administrative support to the Senior Vice President
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of Municipal Bonds and four research analysts.
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- Prepared travel and expense reports.
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EDUCATIONS: The Wood School New York, N.Y.
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Executive Secretarial Course
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COMPUTER SKILLS: Bloomberg, Reuters, Autex, Triad, Bridge, MS Office Suite, MS Outlook, ADP Payroll System
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LANGUAGES: Spanish
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