Executive Assistant Resume
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Resume:
Business Administration A.A January
EXPERIENCE
The Clarett GroupNew York, NY
Executive Assistant to Executive Vice President May - October
- Assisted Executive Vice-President and Senior Vice-President and their staff in day-to-dayoperation of Construction Department.
- Acted as gatekeeper for Executive Vice President.
- Acted as CEO’s backup Assistant when her Assistant was out of the office.
- Handled Confidential material.
- Maintained executive\'s calendar by planning and scheduling complex meetings, conferences, teleconferences, and travel.
- Coordinated with technology vendors for the purchase and repair of company equipment.
- Arranged and managed maintenance and repair-work of office equipment.
- Trained and instructed new employees in job duties and company policies.
- Arranged for, and trained, temporary personnel.
- Assisted Office Manager with office move to a different building, including supervising furniture move.
- Coordinated appointments for new employees with building security and maintained building access list.
- Prepared detailed expense reports for entire construction department and maintained detailed files.
- Processed credit card statement and kept meticulous records for each executive in the department.
- Prepared and submitted Flexible Spending Accounts and maintained detailed files for each account.
- Prepared or composed routine correspondence including letters, memorandums and emails.
- Produced page book of warranties for apartment owners\' reference.
- Coordinated work permit applications for filing with the Department of Buildings.
- Interacted with bankers and followed-up for supervisors in their absence on a monthly basis to coordinate filing of documents with the bank.
- Implemented and maintained extensive electronic and paper filing system for construction department, which included all documents related to construction projects.
- Answered inquiries pertaining to construction department.
- Answered multiline telephone for department and took detailed messages.
New York Stock Exchange New York, NY
Administrative Assistant January - May
- Assisted attorney when opening and closing cases in the Arbitration Department.
Milliman USA New York, NY
Administrative Assistant November - January
- Scheduled appointments and maintained busy and ever changing calendar for equity principal.
- Scheduled and setup meetings and seminars held in New York and Chicago. Traveled to Chicago to assist with meeting logistics.
- Coordinated with caterers in arranging our holiday party which came in under budget.
- Interacted with clients and followed-up for supervisors in their absence.
- Handled complex travel arrangements and processed credit card statements.
- Maintained contact database on Lotus Notes and exported names to Excel for mailings.
- Handled confidential material.
- Produced PowerPoint presentations for marketing to new clients and seminars.
PROFESSIONAL SKILLS
Microsoft Office, , , Microsoft Windows, Microsoft Vista, Familiar with Macintosh Computer, Access
