Sr. Administrative Assistant Resume
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Resume:
Administrative Assistant
Have always been highly dedicated and personable administrative assistant with several years experience coordinating office management with a high degree of efficiency, self motivated, capable of multitask. Serve as a point person for directors, managers, sales team and vendors to ensure proper lines of communications. Maintain excellent communication skills, professional with an outgoing personality and high-level of confidentiality.
Professional Experience
Hilti, Inc. - Marketing
Sr. Administrative Assistant (September – April )
- Provide executive-level administrative support to the Sr. Vice President of Marketing and twelve direct reports.
- Coordinated extensive domestic and international travel arrangements, including air, car, hotel, and meeting locations.
- Coordinated projects and events exercising ability to improvise, improve procedures, and meet demanding deadlines.
- Plan and coordinated staff meeting agenda, corporate luncheons, and develop PowerPoint presentations for related on-site and off-site meetings for + attendees.
- Organize the details of special events, travel arrangements, agendas and itineraries.
- Process Sr. VP’s monthly expense reports reflecting supporting documents and budget code indexes.
- Monthly review direct reports expense reports and time use for approval.
- Review and correspond to incoming e-mails for Sr. VP.
- Completely responsible for obtaining Sr. VP outlook calendar.
- Frequently assisted in personal request, car maintenance, personal travel, purchase gifts.
- Played a vital role in assisting new employees on intergrading into their new position with an itinerary, worked with IT to obtain laptop, cell and desk phone.
- Internet research abilities and strong communication skills.
- Team player and the ability to work well with all levels of internal management and staff, as well as outside vendors.
- Responsible for ordering office supplies, coffee, bottled water, complete transaction and check request forms.
- Developed and maintained departmental directory, cell phone directory and employee’s birthday list.
- Maintained conference rooms organization and oversees the projectors, copier, fax machine and printers were working properly.
- Responsible maintaining binders for each meeting with agendas, meeting minutes, pre-reading materials for the Sr. VP.
Hilti Inc. – Product Management
Administrative Assistant (January – September )
- Performed administrative and office support activities for multiple supervisors.
- Developed PowerPoint slides from Directors and Managers notes.
- Input budget numbers into the system for the Directors and Managers and supply them with a completed copy.
- Fielding high volume telephone calls from Field Sales, Customers and inside calls.
- Filing, faxing, copies, scanning, shipping, receiving, distributing mail.
- Develop and managed excel spreadsheet for promotions for the field sales.
- Coordinated travel arrangements, including air, car and hotel.
Hilti, Inc. – Market Management
Secretary A (May – January )
- Supported Market Managers.
- Clerical duties, word processing, answer and routed incoming telephone calls.
- Filing, faxing, copies, distributing mail.
Computer Skills
Windows XP; Microsoft Word, Excel, PowerPoint, e-mail, outlook, advanced internet research, -key.
Education
ConTexx – Tulsa, OK
PowerPoint
Excel
TCC – Tulsa, OK
Business courses
High school diploma
Nathan Hale High School - Tulsa, OK
References:
Available upon request.
