Administrative Assistant/AR & Collections Specialist Resume

Employment

July -October : The Soule Company

Position as Accounts Receivable & Collections Specialist/Administrative Assistant

n     Extensive use of Excel, Word, Microsoft Dynamics & Navision databases

n     Worked on database conversion project: Dynamics to Navision

n     Invoiced all packaging customers (monthly volume of over $,) using Microsoft databases

n     Liaised on a daily basis with packaging customers in order to facilitate payment of invoices & to decrease outstanding customer account balances

n     Placed customer accounts on credit hold

n     Used advanced Excel spreadsheet design, using formulas, to assist management in analyzing and evaluating the purchasing potential of new customers

-May :  Ultimate Staffing Services, Tampa, FL

Various temporary positions as Administrative Assistant/Receptionist

-Present:  Siberian Husky Rescue of Florida, Seminole, FL

PRO BONO Position as Volunteer Coordinator/Administrative Assistant

• Extensive use of Word and Excel


• Coordinated FurFactors project and supervised team members


• Contacted/surveyed adopters in order to monitor the health and welfare of adopted Siberian Huskies/resolved problems encountered by dog owners; reported results to the Board of Siberian Husky Rescue


• Promoted introduction of GoodSearch.com as a fund raising tool to volunteers and adopters


• Performed reference checks and home inspections for potential adopters


• Contacted/interviewed new volunteers; assisted with placement in a variety of volunteer roles

:  American Heart Association, New Jersey

Position as Administrative Assistant/Coordinator

• Provided extensive administrative support to Director, Major Gifts and Planned Giving using MS Word


• Maintained Excel spreadsheets for trusts and bequests for income in New Jersey using advanced Excel skills involving the use of formulas


• Communicated with estate representatives (attorneys and trust officers) to facilitate estate settlement


• Maintained Bequest Administration database


• Prepared charitable gift annuity proposals

:  Alternatives Natural Food Market, Canada

Position as Administrative Assistant/Customer Service Assistant

• Liaised with customers and vendors


• Answered telephones and directed enquiries to individual departments/resolved problems wherever possible


• Performed all computer functions relating to labeling and pricing of inventory

:  RW Computer Consulting, Canada  

Position of Office Manager/Administrative Assistant

• Answered telephones and handled a variety of situations


• Composed correspondence and drafted documents


• Invoiced clients


• Purchased major office and computer equipment


• Supervised office expenditures

:  Denison Mines Limited, Canada

Position of Executive Secretary/Assistant to the President

• Effective organization of President’s Office


• Composition of correspondence and drafting of documents for President’s signature


• Liaison with senior management on a daily basis


• Maintenance of appointment schedule and organization of President’s travel plans


• Prioritization and handling of a variety of situations in the President’s absence.

Education

August-December :  Pasco-Hernando Community College, Dade City, FL, Microsoft Computer Applications

University of London, Advanced French Diploma

Niagara College, Ontario Canada, Associates Degree

Thorold High School, Ontario Canada, graduate

Languages:  english and french

Skills:  Microsoft computer applications, word, excel, access and powerpoint, PLUS MICROSOFT DATABASES, DYNAMICS & NAVISION.  crescendo planned giving software.  SBT Pro series accounting software