Administrative Assistant /Receptionist

Posted on: 2009-12-03

 PROFESSIONAL SKILLS

 

• Proficient in Office Suite applications, Word, Excel, PowerPoint and Publisher
• Strong interpersonal and communications skills.
• Excellent office procedures such as filing, editing, and telephone skills
• Strong skills in data entry and Electronic Task Management
• Developed ability to work in fast pace atmosphere and handle multiple assignments under high pressure.
• Highly detailed and organized with positive attitude.

 

 

EDUCATION

 

Eastern Arizona College

Thatcher, Arizona

AAS Degree

Office Technology

Aug 1999 - May 2001

 

 

EMPLOYMENT HISTORY

 

Training Administrative Assistant                                       10/07-10/09

Receptionist

Evergreen Maintenance Center

Marana, Az

 

• Provide support to the Training Office by organizing and maintaining training files for all Maintenance employees.
• Data Entry of Training Records.
• Support FAA rules and regulations to pass required audits
•  Provide support and assist the Training Director of any assigned tasks.
• Answer a multi line phone and direct to appropriate staff.
• Provide support to the front desk Receptionist for breaks
• Provide support to the Administrative Manager when she assigns tasks.

 

 

 

 

Receptionist                                                                           07/07-10/07 (Temporary)

Conway Tile Company

Tucson, AZ

 

• Answer a multi line phone and direct to appropriate staff
• Open mail and distribute to staff
• Responsible for the bidding calendar for the CEO of the company
• Provide Customer Support
• Data Entry
• Processing of  files for new jobs
• Provide Support to the Accounts Payable Department
• Provide Support to the Payroll Department
• Filing & distribution of all incoming faxes

 

 

Accounting Support                                                              02/07-05/07-(Temporary)

Accounts Payable Dept

Loma Catalina Company

Tucson, AZ

 

• Entered invoices into Price Book and MAS 90 to be paid
• Reconciled past due invoices
• Data entry of Exception Reports into Excel worksheet and processed Debit Memos
• Posted invoices and competitor surveys
• Downloaded Regis Inventory and edited for posting
• Processed Loyalty coupons and Manufacture coupons
• Assisted with answering the telephone when needed and filing of paid invoices

 

 

Administrative Assistant                                                       01/05-01/07

File Room Clerk

Daily Units Processing Dept.

KB Homes Inc.

Tucson, AZ                                                                            

 

• Provided Admin support for the D.U.P. Department by processing new files, making copies and sending them to buyers, writing and sending out correspondence to all involved parties.
• Assisted with sales summaries and prorates when needed.
• Was responsible for maintaining and entering appointments in the outlook calendar for the buyers closing schedule.
• Was in charge of all file room procedures’ including making sure all daily filing was filed accurately and efficiently.
•  Maintained all records for files that were at the off-site warehouse.

   

 

REFERENCES

Available upon request