Office Manager, Project Assistant, Restaurant Manager Resume
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Resume:
Current Position:
Project Administration
Cello and Maudru Construction, Napa CA
October – Present
Family owned company with focus on construction of custom estate homes and winery upgrades.
Assist project managers with all aspects of construction administration using specialized construction
management software.
Ability to adapt to differing management styles and operational expectations is a daily work requirement.
The face pace and exclusive responsibility for important aspects of job operations demands constant
redirecting of energy and resources, and quick decisive thinking.
Employment History:
Personnel Assistant/Crew Mess Supervisor/Waitstaff
NCL Cruise Lines/NCLA America Division/MS Pride of America & MS Pride of Hawaii
Hawaiian Islands ( contracts complete, each with successful extensions)
Personnel Assistant (. stripe officer) Dates Employed: July to September
Daily contact with crew members to solve personnel related issues
Processed incoming and outgoing crew.
Responsible for cabin assignments for ,+ crew members
Arranged travel for outgoing crew
Assigned ID cards and other tasks as needed
Crew Mess Supervisor - Dates Employed: November to July
Fully Responsible for supervising a person team in the daily operations of the outlet.
Serviced ,+ crew during four () daily meal periods.
Order processing including daily requisition of goods and foodstuffs needed.
Provided weekly employee scheduling and led team meetings.
Met heavy inspection and FDA/Code compliance standards.
Waitstaff - Dates Employed: August to November
Facilities/Property Manager
JHL Commercial Properties Napa, California
March to April
Owner Lynn Hill & Manager Scott Hill
Commercial property manager for ,, sqft. portfolio
Managed Office buildings, shopping centers, medical/health centers and doctor/dentist offices, light
industrial, warehouse and residential
Duties included tenant leasing, maintain occupancy levels, multiple lease types, all negotiations,
marketing, oversee building improvements, schedule TI work.
In addition, served as the manager of person facilities maintenance division.
Duties included dispatching all incoming work orders, time card reconciliation and scheduling of
maintenance crew members.
Code all invoices, monthly and annual budgets and CAM reconciliations. Special projects for design and
improvement of commercial properties under specific assignment and within budget constraints.
Customer service of bldg owners and tenants, heavy problem solving and multi-tasking to solve complex
facility issues.
Grant and Contract Administrator
Stanford University Sleep Research and Disorders Clinic
Palo Alto, California
February to February
Manager: Pam Hyde ()
Led team in graphic design and production for + page grant applications.
Revamped grant production process, restructured forms, created timelines and established new electronic
methods for archiving completed materials.
Oversaw weekly Grand Rounds meeting for professors and researchers, including meal planning, reminder
notices and speaker coordination and payment.
Originated and maintained monthly Excel spreadsheets to track communication and supply expenditures.
Prepared detailed summary reports and charts for research staff.
Initial contact for general problem solving and various types of conflict resolution.
Scheduled time lines and lead a four person team in high volume production of time sensitive grants,
protocols, contracts and correspondence.
Project Administrator (PA)
Hearn Construction Inc.
Vacaville, California
November to January
Reported directly to project superintendent for multi-million dollar apartment construction project
Primary administrative support for General Contractor \'s Project Manager, five on site Superintendents,
and + Subcontractor Foremen.
Established and maintained a fully functional circuit office. Oversaw day- to-day operations, placed
delinquent subcontractors on notice, compiled daily reports of job site performance, coordinated
superintendent work schedules.
Administrative Duties included: transmittal letters, submittal to city and county departments of drawings
plans and permit applications, change orders originated by owner and subcontractors, and general correspondence.
Education:
Service, Safety and Ship Life Training/MMD Card Received
California Department of Real Estate (DRE) Salesperson\'s License
Property Management and Real Estate Law Courses
Notary, Public for State of California
H & R Block Fairfield, California-Income Tax Preparation Certification
Associates Degree, English Comp. Solano Community College, Fairfield/Cordelia CA
Seminars:
Power Point Basics Skillpath
Web Site Design and HTML for Business Settings Skillpath
Basic and Advanced Web Site Design Stanford University
Excel Beyond the Basics Dunn & Bradstreet
Computer Influences On Office Productivity Dunn & Bradstreet
\"How to Communicate with Busy Supervisors, the
Outstanding Administrative Assistant\" Dunn & Bradstreet
Professional Activities/Organizations:
Member of the National Notary Association
Formerly active in Fairfield, Napa, Vacaville and Vallejo Chambers of Commerce.
Attend and assist with mixers and functions, which facilitated networking and client service opportunities.
Further professional and personal references available upon request.
