Executive Administrative Assistant/Coordinator Resume
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Resume:
EXECUTIVE ASSISTANT/COORDINATOR
Highly motivated and seasoned professional with over years Executive Assistant/Coordinator experience reporting directly to top-level management in the U.S. and France, and years specialized experience in meeting planning services.
Strengths include: excellent interpersonal, oral and written communication skills; decisive with strong coordination and problem-resolution ability; flexible with an ability to deal with high volume workloads under pressure; organized, accurate and thorough; advanced computer skills.
&#; Demonstrated capacity to provide comprehensive support for executive-level management in the U.S. and France; excel at all aspects of meeting and event coordination, travel arrangements, and managing essential preparation and follow up.
&#; Proven track record of accurately completing research, reports, information management and presentations within demanding time frames.
&#; Adept at developing and maintaining administrative processes that reduce redundancy, improve accuracy and efficiency, and achieve organizational objectives.
&#; Highly focused and results-oriented in supporting complex, deadline-driven projects; able to identify goals and priorities and strategically resolve issues.
&#; Advanced computer skills; highly skilled in document editing, word-processing, graphics, layout design, and desktop publishing.
COMPUTER SKILLS: Windows XP Pro: MS Word, Excel, Outlook, PowerPoint, Pagemaker
Internet research, database management, Quickbooks Pro
OTHER SKILLS: Fluent in spoken and written French. years experience working in a European cross-cultural environment with top-level management in roles ranging from teaching language and business communication skills, to translation and administrative positions.
CAREER PROGRESSION
Sales & Account Management - Training
Market America/Nutrametrix Division ~ San Diego, CA JAN – CURRENT
Certified Independent Nutrametrix Consultant
AFLAC, Insurance Agent ~ San Diego, CA FEB – MAR
AFLAC Independent Agent
AFORP Private Language School ~ Paris and Senlis, France OCT – DEC
Certified English Language/Business Communications Teacher (Certified ESL/TESOL)
Executive Assistant/Coordinator
Adecco Travail Temporaire (Temporary Staffing Agency) ~ Senlis, France OCT – DEC
Bi-Lingual Executive Assistant
&#; Provided comprehensive, bi-lingual administrative support for top-level management: conference call coordination, in-house and off-site meetings, events and luncheons, PowerPoint presentations, travel planning, compiling complex reports and correspondence. Translation when necessary.
Disney Consumer Products/European Regional Office ~ Paris, France NOV – SEP
Bi-lingual Product Approval Coordinator (French-English)
&#; Main point of contact in managing the product approval process for Pan-European licensees in the development of different lines of Disney branded products.
&#; Participated in product evaluation meetings in French with Disney product artists.
&#; Generated reports in English based on comments and modification requests to be implemented by the licensees. Maintain a complete product database.
&#; Detailed quality control and direct interface with licensees to ensure the required modifications were executed properly throughout the various stages of product development.
Faust Management Corporation ~ San Diego, CA JAN – JUN
Meeting Planner and Executive Roundtable Coordinator
Range of events: VIP meeting retreats/year across the U.S. ~ from - guests
Pre Event:
&#; Designed, proposed and organized creative and enjoyable - day meetings/retreats based on desired location, budget, needs and preferences.
&#; Advised on travel and entertainment options specific to geographical venues.
&#; Cultivated a network of destination contacts across the country.
&#; Responsible for inspection tours of new venues: hotels, restaurants, hospitality areas, party and conference venues.
&#; Executed all aspects of planning including, venue set-up, audio-visual set-up, speaker procurement, transportation, off-site entertainment and activities, reservations, and menu selection for breakfasts, lunches, and dinners.
&#; Diplomatically negotiated with vendors to arrive at mutually agreeable, cost-saving solutions.
&#; Served as direct point of contact for participants and vendors concerning requirements, preferences, timelines, confirmations, cancellations, schedules, cost summaries and RFPs.
&#; Direct liaison and coordinator for group projects and research between the members of each Executive Roundtable group in preparation for each meeting.
&#; Prepared, printed and organized all materials required for each event.
Event (on-site):
&#; From start to finish of event, effectively oversaw smooth running of event and logistics for guests, food/beverage, audio-visual, activities, transportation, on and off-site meals and entertainment.
&#; Trouble shooting and management of event staff (event management/logistics coordinators, hostess staff).
Post:
&#; Evaluation – feedback forms, appraisals, debrief strengths and weaknesses of the event.
&#; Budget reconciliation and payment of all invoices.
&#; Prepared and distributed event follow-up materials to all participants including event summary/minutes, recording, special reports and publications.
Executive/Administrative Assistant
&#; Executive assistant to President and Senior Consultants of a management consulting firm.
o Coordinated speech engagements, meetings, special activities and workshops.
o Organized travel arrangements, calendars, itineraries, agenda and preparation of expense reports.
o Prepared contract budget and management reports.
o Developed client contract and project tracking, follow-up and filing system for TQM programs.
o Desktop Publishing: Responsible for editing, heavy word processing, graphics, layout design, and desktop publishing for documents, promotional materials and educational manuals.
o Handled the research, negotiation and purchase of equipment, services and supplies.
o Coordinate the interviewing process between management and ‘new hire’ candidates.
CERTIFICATIONS
Certified Nutrametrix Consultant
Certified ESL/TESOL Teacher (The American University ~ Paris, France)
Certified Fluency in French Language (Alliance Française ~ Paris, France)
CURRENT LICENSES Life Agent (CA)
