Office Manager Resume
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Resume:
DIANE VENEZIA
SUMMARY
Highly organized and detail oriented professional with experience providing superior administrative support to senior executives and staff&#;. Skilled at learning new concepts quickly and working well under pressure and meet deadlines&#;. Able to prioritize and complete multiple tasks and follow through to completion&#;. Excellent research, writing, and communication skills&#;. Possess the ability to develop positive relationships with clients and colleagues at all organizational levels&#;. Adapt quickly to multi-changing demands and deadlines of the work environment. Exceptional at meeting deadlines, staying organized, and focused while working in a fast-pace environment, great with all types of people, a real people person.
EXPERIENCE
GENEVA CONSULTING GROUP, INC. / – /
(IT Consulting Recruiting Firm)
Office Manager
• Assisted President, CFO and VP of Recruitment with day to day operations for both the New York City and Long Island offices.
• Maintained all contracts (Client, Consultants and Third Party).
• Maintained list of all consultants on billing and daily/weekly interviews.
• Sourced candidates through job boards to assist recruiters.
• Pre-employment administration duties, offer letter generation, drug testing and background investigations.
• Assisted the recruiters in keeping the flow of the recruitment function running smoothly.
• Proofed and formatted all resumes.
• Prepared job postings and entered them into DICE, Career Builder, Monster, Yahoo Hot jobs.
• Maintained Sales Reqs Sheet (open/closed jobs) for weekly sales meeting.
• Maintained log of laptops on loan to consultants.
• Typed all letters, memos and other correspondence.
• Maintained all office equipment for both the New York City and Long Island offices.
• Purchased all office supplies for both the New York City and Long Island offices.
• Handled all incoming and outgoing mail and faxes.
• Handled high volume of incoming phone calls.
J. PATRICK & ASSOCIATES / – /
(IT Search Firm)
Administrative Assistant
• Assisted President, Managing Director with day to day operations of the office.
• Maintained all contracts (Client, Consultants and Third Party).
• Sourced candidates through job boards to assist recruiters.
• Assisted the recruiters in keeping the flow of the recruitment function running smoothly.
• Proofed and formatted all resumes.
• Prepared job postings and entered them into DICE, Career Builder, Monster, Yahoo Hot jobs.
• Typed all letters, memos and other correspondence.
• Prepare and send out Offer Letters and Rejection Letters.
• Maintained all office equipment.
• Purchased all office supplies.
• Handled all incoming and outgoing mail and faxes.
• Handled high volume of incoming phone calls.
NEW YORK STATE NURSES ASSOCIATION / – /
(New York’s largest Union and Professional Association for Registered Nurses)
Confidential Administrative Assistant to Senior Associate Director
• Answered and screened all incoming calls.
• Typed letters, memos, and other correspondence.
• Scheduled, coordinated AV equipment and catering services for all meetings and workshops for the Association in the New York City office.
• Calendar maintenance in Lotus Notes for the Senior Associate Director.
• Sent, received, and distributed all incoming and outgoing mail and faxes.
• Maintained Association Continuing Education Program, New York City Assignment List, New York City Resource Guide and New York City Region List.
INTEGREYTED CONSULTANTS / – /
(Environmental Consultants)
Administrative Assistant (Contract)
• Scheduled appointments, and meetings.
• Typed letters, memos, and other correspondence.
• Sent, received, and distributed all incoming and outgoing mail and faxes.
• Answered and screened all incoming calls.
• Purchased office supplies.
UNIQUE SUPPORT SERVICES INC. / – /
(Temp/Contractual Staffing Firm)
Administrative Assistant (Contract)
• Answered and screened all incoming calls.
• Proofed and formatted resumes.
• Typed, letters, memos, and other correspondence.
• Prepared and sent out Offer Letters and Rejection Letters.
• Sent, received, and distributed all incoming and outgoing mail and faxes.
• Purchased office supplies.
GILBERT TWEED ASSOCIATES June
(Executive Search Firm)
Administrative Assistant to Managing Director (Contract)
• Designed new “database” for resumes.
• Proofed and formatted resumes.
• Typed letters, memos, and other correspondence.
• Prepared and sent out Offer Letters and Rejection Letters.
• Reorganized CEO’s files.
• Answered and screened all incoming calls.
• Sent, received, and distributed all incoming and outgoing mail and faxes.
GLOBAL SYSTEMS STAFFING -
(IT Search Firm)
Administrative Assistant/Support Services Supervisor
• Supervised secretaries.
• Ensured work was done on a timely basis.
• Recreated all company forms.
• Scheduled and monitored employee vacation and sick time schedules.
• Proofed and formatted and downloaded resumes.
• Typed letters, and other correspondence.
• Interviewed and trained new employees.
• Sent emails of resumes and other correspondence to clients.
• Prepared and sent out Offer Letters and Rejection Letters.
• Purchased all office supplies.
KENZER CORPORATION
(Executive Search Firm)
Administrative Assistant to Associates
• After working here six months (), suggested ideas as to restructure of work were implemented.
• Proofed and formatted resumes.
• Typed letters, and other correspondence.
• Maintained Corporate Reference lists on a monthly basis for all six () offices.
• Maintained all company-marketing packages for the New York office.
• Prepared and sent out Offer Letters and Rejection Letters.
ADVERTISING CHECKING BUREAU
(Advertising Checking Organization)
Secretary – Marketing Department
• Typed all letters, memos, and other correspondence.
• Prepared marketing packages.
• Sent, received, and distributed all incoming and outgoing mail and faxes.
ENTERPRISE LIGHTING SALES
(Commercial Sales)
Secretary to President
• Typed all letters, memos, and other correspondence.
• Prepared marketing packages.
• Sent, received, and distributed all incoming and outgoing mail and faxes.
Various secretarial positions
SKILLS:
Microsoft Office, Pro-hire and Bullhorn (Recruiting Databases), Type wpm
