Executive Assistant Resume
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Resume:
PROFESSIONAL EXPERIENCE
Temporary assignments booked through Career Group and Pacific Placement, San Francisco, CA Mar – Present
WILLIAMS SONOMA, Executive Assistant to VP Catalog & Internet Merchandising
• Calendaring, retrieving retail and sales reports from WS database; Managed expense reports.
VECTOR CAPITAL, Executive Assistant to Partner, Principal and COO
• Handled complex travel/ appointment schedules, international conference calls. Updated client fund database.
• Organized MBA student interviews with Harvard, Stanford and Wharton. Prepared PowerPoint presentations.
PIXAR ANIMATION FILMS, Management Assistant to Senior Producer on Toy Story
• Performed complex administrative duties in a fast-paced environment with conflicting priorities: calendaring, travel, expenses.
URS CORPORATION, Executive Assistant to CFO/ CEO
• Managed calendar and travel on corporate jet. Prepared documents for quarterly board meetings.
STONE YAMASHITA PARTNERS, INC., San Francisco, CA Mar – Mar
Executive Assistant to Chairman
• Drafted/ proofread written responses, handled correspondence not requiring personal attention of the executive.
• Maintained calendar and complex travel schedule/ expense reports. Kept the Chairman on track.
• Prepared and tracked materials: graphics, exercises and documents for client summits/ speaking engagements.
• Managed New York corporate apartment: coordinated renovations, magazine/ press layouts. Booking of guests.
CHRISTIE\'S, New York, NY Dec – Feb
Executive Assistant to Deputy Chairman, Asia and Americas
• Managed extensive worldwide travel and heavy calendar. Expense reports.
• Assisted consignors and buyers in navigating sale process: including inbound & outbound shipping: paperwork follow through and
payment, for bi-annual Chinese Works of Art sales in NY/ London/ Hong Kong.
• Managed client accounts. Supported business-getting efforts by following up on consignments & appraisals. Majority of clients being
Pri out of , i.e., the highest grade based on activity and value.
• Managed client files: schedules (estimates, reserves, terms) contracts; Private Treaty agreements.
CONDÉ NAST PUBLICATIONS, New York, NY
Jan – Jun
Promoted to Manager of SHOP.STYLE.COM at Condé Nast / – /
• Wrote and edited Merchant Vendor Help Guide for upcoming launch of new fashion shopping website.
• Created Merchant Agreement/ template document. Created and maintained master calendar of rotating shop schedule.
• Negotiated and drafted comprehensive merchant payment gateway contract for the acceptance of on-line credit card transactions;
facilitated & tracked vendor’s approval throughout process. Generated all correspondence and liaison between all parties.
• Managed and followed through with vendor’s store in preparation, for timely delivery of graphics & copy for upcoming deadlines.
• Created and executed building on-line version of merchant stores.
Promoted to Executive Assistant to the President of Condé Nast Digital - Internet unit of Condé Nast / – /
• Coordinated and scheduled : executive meetings, complex travel itineries, conference calls, business meals. Organized off-site
company events: national sales meeting/ holiday parties.
• Gathered Internet research & data for internal/ external meetings. Maintained confidentiality of sensitive documents/ correspondence.
• Epicurious.com: Researched and wrote chef biographies published on-line, developed hed & deks (headlines). Edited content from
Bon Appétit and Gourmet magazines for on-line site. Monitored forums.
• Swoon.com: Produced top rated on-line relationship website. Edited/ proofread reformatted content. Responded to inbound email.
• Managed copyeditor and astrologist. Trouble-shot production issues - knowledge of HTML.
Executive Assistant to the Publisher of Details Magazine - Condé Nast / – /
• Scheduled and maintained full calendar, produced travel itineraries and expense reports.
• Created PowerPoint sales and marketing presentations.
• Liaison between Publisher, Condé Nast corporate officers, Editor-in-Chief & national Advertising Sales staff.
* The magazine was shut down that March and relaunched a few months later under another division.
COMPUTER SKILLS
PC and Mac proficient. Microsoft Word, Excel, PowerPoint. Outlook, Lotus Notes, Internet Explorer
EDUCATION B.A., Simmons College, Boston - Major: Management
VOLUNTEER WORK
San Francisco: Little Brothers Friends of the Elderly, New York Cares
