Administrative Assistant Resume
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Resume:
– Project Position
• Processed, tracked and logged Customer, Internal and Supplier, Corrective Action Report.
• Maintained all Corrective Action Logs and Binders.
• Received and inspected all warranty and repair parts.
• Created Evaluation, Warranty and Repair file folders and entered into Manman (manufacturing software).
• Took files and parts to the appropriate department for evaluation.
• Setup Warranty and Repair file folders, entered into Manman and Salesforce and billed accordingly.
• Created Quality Assurance documents and forms while maintaining accurate document control.
• General office duties, scanning, copying, faxing and filing and lunches.
Nov – July Allied Aerospace - Chief Engineering Assistant - San Diego, CA – Contract Position
• Processed Material and Subcontract Requisitions.
• Maintained Material and Subcontract Requisitions and Purchase Order log.
• Assisted with Purchase Order reconciliation.
• Managed all shipping and receiving, FedEx, crating, freight, Hazmat requests.
• Arranged transportation and accommodations for people, vehicles, equipment and tools.
• Contact for all IT issues. Problems logged in Trackit and forwarded to helpdesk.
• Answered phones and phone system maintenance.
• Department calendaring
• Scheduled meetings
• Arranged travel
• Completed expense reports
• Ordered supplies
• General office duties, copying, faxing and filing and lunches.
- BayLogics - Customer Service & Support Executive Assistant - San Diego, CA
• Coordinated company meetings.
• Prepared travel arrangements.
• Reconciled expense reports.
• Maintained service calendar.
• Executed mass mailings.
• Coordinated monthly training sessions.
• Developed and maintained complete client/contract billing information database: client data, contract data, payment terms / schedules, maintained renewal dates/amounts, revenue recognition schedule, billing/accounts receivable data, invoiced amounts vs. earned / unearned amount payments.
• Created summary reports for vice presidents of accounting, sales, services, and the executive team on a weekly to monthly basis including the following: worked closely with controller and accounting manager on contract analysis/reconciliation for FY and to meet SOP - software revenue recognition requirements.
• Discussed training and billing with clients.
• Created designs, layouts and implementation of RFP’s, presentations, reports, summaries, spreadsheets, forms and templates.
• Performed general office duties: copying, faxing, fedexing, supply ordering and lunches.
• Front desk phone relief.
PriceWaterhouseCoopers - Document / Administrative Specialist - San Diego, CA
• Reorganized department directories.
• Processed financial statements, stock option plans, reports, summaries and mass mailings.
• Designed and created proposals and presentations while maintaining accurate document control.
• Performed general office duties: copying, faxing, fedexing.
• Front desk phone relief.
Marsh & McLennan - Document / Administrative Specialist - La Jolla, CA
• Created document department; organized directories and file systems, developed forms and templates for standard office use, created report department procedures.
• Created designs, layouts and implementation of conceptual proposals, proposals, RFP’s, multimedia presentations, cover pages, graphics, manuals, reports, spreadsheets, reports, summaries, forms and templates.
• Designed and created a page manual for a national company.
• Coordinated time management on multiple tasks and documents with varying turn-around times while working well under pressure.
• Worked successfully with many executive team members.
• Trained three word processing assistants to work in the document department.
• Maintained accurate document control.
COMPUTER SKILLS
MicroSoft Outlook, Word, Excel, PowerPoint, PhotoDraw and Manman, Salesforce (limited).
EDUCATION
Executrain
Pensacola Junior College
