Office Manager Resume
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Resume:
ANN MURRAY
Parkside Avenue Apt #E
Brooklyn NY
Mobile No:
Home No:
E-Mail:
EXPERIENCE:
PCI Realty, New York, NY (/ – / Volunteer)
Office Manager
&#; Preparation of organizational budget and monthly financial reports using GAAP
&#; Preparation of payroll
&#; Hire and train clerical staff
&#; Organize office operations and procedures
&#; Evaluates office production, revises procedures, and devises new forms to improve
efficiency of workflow
&#; Establish uniform correspondence procedures and style practices
&#; Formulates procedures for systematic retention, protection, retrieval, transfer and
disposal of records
&#; Plan office layouts and initiates cost reduction programs
&#; Reviews clerical and personnel records to ensure completeness, accuracy and timeliness
&#; Prepares activities reports for upper management
&#; Prepares employee ratings and conducts employee benefit and insurance programs
Gardner Bay Corporation, Brooklyn, NY (/ – / Temp)
Assistant A/R Collections Manager
&#; Manage cash flow
&#; Assist Collections Manager
&#; Process AIA forms and applications
&#; Monitor and process change orders and pending work tickets
&#; Account reconciliations: requisitions; including change orders and pending
&#; Monthly cost projections and financial analysis: estimated versus actual
&#; Prepare, maintain and report annual budget
Kohl Construction Group, Teaneck, NJ (/ – / Temp)
Sr. Project Accountant
&#; Prepare and maintain monthly status reports for contract, work orders, purchase orders,
budgeting, anticipating costs vs. actual, cost, management.
&#; Preparation of monthly statements and GAAP financial reports.
&#; Process payment requisitions with AIA forms and applications.
&#; Review and process change orders claims in order to increase contracts.
&#; Generate, review and process RFPs.
&#; Monitor sub-contractors contracts: requirements, process and implementation
&#; Monitor cash flow and change orders
Projects:
&#; Congregational Ahvatorah Torah, July – Sept ,
Budget – $ Million
&#; United States Tennis Association, July – Sept ,
Budget - $ Million
Linux Dynasty Inc. (/ – /)
http://linuxdynasty.com
Accountant
&#; Reconcile payment and disbursements.
&#; Updating general ledgers.
&#; Prepare, monitor, and maintain project budgets.
&#; Job cost reporting: actual vs. anticipated costs.
&#; Process payments, drafts, estimates.
&#; Review contract payments, verify costs, calculations, and maintain payment records.
Dormitory Authority-State of New York, New York, NY (/ – /)
Sr. Project Accountant
&#; Overall knowledge also includes cost reporting, budgeting, anticipating costs, schedule and
project close outs, along with AIA forms and applications and required documents.
&#; Administer and monitor multi-million dollar project schedules and budgets, maintain project
records, cash flow analysis, and prepare status reports (actual & forecasting costs).
&#; Conduct field audits of project records and construction manager records related to contract
phase expenditures.
&#; Preparation of monthly statements and GAAP financial reports.
&#; Perform a preview of contractor and consultant progress payment requisitions (including
insurance and bonds), change orders and requests of reduction of retainage.
&#; Prepare the project budget, set-up, and administer project budget information in the
Financial Management System.
&#; Develop cash flow forecasts, monitor project drawdown schedules, and prepare designs and
construction contracts.
&#; Reconcile payments and disbursements, analysis of general conditions contracts.
&#; Process and complete project closeout packages.
&#; Ensuring M/WBE and Affirmative Action contract compliance.
&#; Working closely with Assistant Director and Opportunity Program Department.
Projects:
&#; NYC Forensics DNA LAB, July – May ,
Budget - $ Million
&#; Bellevue Hospital Center, July – February ,
Budget - $ Million
&#; Kings County Hospital Center, May – July ,
Budget - $ Million
&#; Coler Goldwater Hospital, October – June ,
Budget – $ Million
National Benefit Fund (Local ), New York, NY (/ – /)
Pension Department Supervisor/ Senior Pension & Retirement Counselor
Administrative and fiscal responsibilities:
&#; Verifying contributions and distributions received and processed.
&#; Pension payment reconciliation.
&#; Calculation procedures resolving ERISA, accounting and auditing issues.
&#; Maintained general ledger books using GAAP, generated batch jobs, payment cycle
spreadsheets and financial reports.
&#; Interfaced with auditors and the Funds Accounting and HR Department.
&#; Manage, process and ensure compliance with ERISA, COBRA and FMLA.
&#; Provided service by phone, and in person, to clients.
&#; Scheduled and conducted interviews and investigations to determine benefits
provide an entitlement breakdown.
&#; Supervised and provided assistance to the manager in the distribution of work to
other claim adjusters while providing second-level support for other pension
claim adjusters while providing second-level support for other pension specialist.
&#; Conducted financial auditing of union pension records to ensure necessary regulatory
compliance. ( pensioners)
Managerial Responsibilities:
&#; Managed a staff of people.
&#; Responsible for maintaining pension, retirement, compensation, and vested
information.
&#; Established performance and training criteria.
&#; Ensured the timely completion of timesheets and payroll.
&#; Administered corrective action dealing with performance and disciplinary issues.
SOFTWARE:
Proficient in Windows Operating Systems, Microsoft Office Suite of applications (Excel, Word, PowerPoint) . Extensive Knowledge of JD Edwards, Primavera/Expedition, Timberline, Prolog, Kronos, Ultipro. Typing: wpm.
EDUCATION: BERKELEY COLLEGE, New York, NY
Associates in Applied Science (AAS) – Business Administration ()
Pursuing BA – Berkeley College/Online (anticipated completion: winter )
