Office Manager/Executive Assistant Resume
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Resume:
Elizabeth Ave., #A
Newark, NJ
Cell Phone
E-Mail:
Katharine J. Shepherd
Objective To add value in an Executive Support/ Medical Assistant role.
Experience Possess advanced computer skills in the Microsoft Office Suite, Quick Books, Internet Usage, and email systems; heavy phone work, including multiple line systems; extensive travel coordination. Capable of multi-tasking in a very fast paced environment, excel in verbal communications, very outgoing and energetic. Completed Medical Assistance program with a GPA, Externship + hours Newark Beth Israel Hospital.
Work experience
Work experience cont.
Work
Experience – con’t
Work August – January – Skim Analytical
Office Manager – Company Moved
Responsible for all aspects of multiple department coordination; Generalized support for entire staff’s administrative needs.
• Heavy phone work
• Maintenance and coordination of meetings, business lunches, weekly and monthly scheduling
• Manage time sheets and expense account submittals – computer entry
• Bi-weekly scheduling of multiple departments
• Creation and maintenance of personnel database
• A/P & A/R entry through QuickBooks
• Invoicing
• International & Domestic Travel Coordination – flights & hotels
Jan. – August – Heritage Apartments, Newark, NJ
Administrative Assistant – Temp Position
Heavy phone work, rent collection, bi-weekly payroll reconciliation. General support for entire staff administrative needs. Showing vacancies to prospective tenants. Credit checks, background checks.
August to Dec. Beth Israel Hospital, Newark, NJ
Executive Assistant to OR Director
Responsible for all aspects of multiple department coordination; Daily and weekly payroll reconciliation – two phases. Generalized support for entire staff’s administrative needs. Assure supply of amenities for the multiple office environments.
• Heavy phone work
• Maintenance and coordination of meetings, business lunches, weekly and monthly scheduling
• Manage time sheets and expense account submittals – computer entry
• Bi-weekly scheduling of multiple departments
• Creation and maintenance of personnel database
• Dictation of various meetings, drafting and issuing minutes to various departments
November to Aug. - Various Contract Projects
June – Nov Urban Engineers of New York, New York
Executive Assistant to Vice President
Responsible for all aspects of multiple department coordination; serving as liaison between vice president, his department, his clients and vendors during frequent travel periods. Proposal preparation, create and produce client presentations. Generalized support for entire staff’s administrative needs. Assure supply of amenities for the office environment.
• Heavy phone work
• Maintenance and coordination of meetings, business lunches, seminars - weekly and monthly scheduling
• Proposal preparation
• Manage time sheets and expense account submittals
– June Kvaerner Process, Bridgewater, NJ
Executive Assistant to Vice President of Construction
Responsible for all aspects of multiple department coordination; company/personal confidential support for a high level executive in a fast paced environment, requiring a high degree of professionalism; serving as liaison between vice president and his department, his clients, and his vendors, during frequent travel periods, involving setting priorities and project follow through with minimal supervision; other tasks include:
• Coordination of field personnel relocations, domestic and international
• Creation and maintenance of personnel database
• Create and produce client presentations
• Weekly, monthly, and quarterly reports
• Extensive travel coordination
• Meeting preparation, including participant travel and entertainment, meeting venue
• Weekly Building Safety Orientation to new hires
February – October TOSCO Polypropylene Project – Field Assignment, Kvaerner Process
Executive Assistant to Vice President of Construction
• Drafting and issuing correspondence to vendors, subcontractors, and the client
• Attending meetings, taking minutes, drafting and issuing minutes.
• Project photographer for monthly progress, high interest photos, and accident reports.
• Preparing safety reports, accident reports, notifications’.
• Assisting HR/Payroll interface between field staff and home office.
• Manage time sheets and expense account submittals for entire field staff
• Assisting in coordination of various site functions and activities
• Generalized support for entire staff’s administrative needs.
• Maintain communication channels and contact information on staff and subcontractor work force
• Issuance of Back Charges and Field Work Orders to subcontractors, vendors and the client
Education May – March – Star Technical Institute, Newark, NJ
Medical Assistant Program
&#; Phlebotomy
&#; CPR & OSHA Training and Certification
&#; Medical Office & Computers
&#; EKG and Vitals
&#; Terminology
&#; Anatomy and Physiology
&#; Billing & Decoding
&#; + hours externship completed at
Newark Beth Israel Hospital, Newark,
NJ,utilizing my skills in preparing
patients for exams, taking vital signs, recording patient history, EKGs, venipuncture, blood glucose testing, answering telephones, and filing.
