Administrative Assistant Resume
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Resume:
SUMMARY
Reliable, dedicated and results oriented individual with twenty years experience in the areas of accounting, administration, customer service, procurement, and events planning with a manufacturing, printing and Human Resources background. Strong communication and organization skills. Adapts quickly in a changing environment. Proficient in MicroSoft software applications.
EXPERIENCE
Real Mex Restaurants, Cypress, CA (El Torito, Acapulco, Chevys Fresh Mex)
Human Resources Assistant - July to February
- Provide Administrative support to Sr. Vice President of Human Resources and Training, Human Resources Managers, Benefits Manager, VP of HR Admin, Recruiting Manager, Corporate Counsel and Office Support.
- Process Leave of Absence letters, terminations in ADP, Inactive Rosters, Court Orders, Newly Eligible Benefits packages for RMF Warehouse, K newly eligibles, Arrears Letters and Ceridian entry for Cobra eligibles.
- Process Time Cards for Hourly employees for HR, Office Support, and Finance depts.
- Coordinates annual surveys for restaurants for both hourly and management employees
- Processes new hire benefits packages
- Member of the Restaurant Support Center Events Committee, coordinating holiday events, serving as Captain of the ARC Walk Team, update bulletin boards, scheduling employees for blood drive and flu shots
Administrative Assistant – July
- Provide Administrative support to Senior Vice President of Human Resources and Training, Human Resources Managers, Recruiting Manager, Corporate Counsel and Office Support Staff
- Developed filing system to maintain files for legal cases, candidate documents and assessments, Company annual Surveys, required acknowledgements, workshops, background checks, Hotline calls and dept. invoices.
- Created Orientation Binder to conduct orientation and Sexual Harassment Workshop for New Hires.
- Handles and tracks Employee Relations calls on Hotline, Service Check requests, and Bright Ideas
- Partners with law firms for monthly accruals for legal cases, submits and tracks invoices, requests settlement checks and tracks garnishments, prepares documentation for depositions, depo preps and settlement hearings
- Update and Post Operation lists and bonus referrals for all concepts
- Process Time Cards for Hourly employees for HR, Office Support, and Finance depts.
- Coordinates annual surveys for restaurants for both hourly and management employees
- Processes new hire offer letters and benefits packages
- Member of the Restaurant Support Center Events Committee, coordinating holiday events, serving as Captain of the ARC Walk Team, update bulletin boards, scheduling employees for blood drive and flu shots
VERIZON, Information Services, Los Angeles, CA (formerly GTE)
Administrative Control Support Assistant
- Designed an interface system to match supplier’s invoices to company’s manifests that permitted the company to take advantage of payment discounts and credits.
- Provided back up support to interfacing departments in the absence of department personnel thereby enabling the company to meet production schedules.
- Tracked vendor orders for raw materials to ensure on-time delivery, payments, and inventory.
- Served as company representative on Safety Committee, Plant Quality Council, United Way, Aids Project LA, and other charitable events.
GTE DIRECTORIES CORPORATION, Los Angeles, CA (formerly Times Mirror)
Staff Assistant
- Provided accounting support to the Finance Manager in the development of the annual budget, to include compiling financial records and reconciling expenditures.
- Authorized and processed the payment of accounts payables, employee expense reports, and manual payroll checks.
- Assisted the Purchasing Buyer by processing Purchase Orders, Blanket Order Close-Outs, Paper (Roll and Sheet stock) orders, approve variances and assist in training of employees on systems.
- Provided back up support in the absence of Purchasing Buyer
- Supported the management of Executive and Finance sub-departments with administrative support.
- Approve paper invoices, track inventory and key paper usage into financial and inventory systems.
- Participate on Annual Supplier Quality Reviews
- Participated on the on-site committee for the Malcolm Baldrige National Quality Award.
Receptionist/PBX Operator
- Provided support for a twenty-line switchboard. in addition to providing data entry to interfacing departments.
- Promoted to Staff Assistant due to performance over and above general duties and responsibilities.
Times Mirror Press, Los Angeles, CA
Intermediate Clerk
- Edited and proofread incoming company directories thereby eliminating production errors; resulted in a % savings in customer refunds.
- Provided backup support for the editorial staff in their absence to minimize payroll expenditures.
- Reconciled sales books and petty cash.
EDUCATION/TRAINING
East Los Angeles Community College, Journalism/English
Bilingual (Spanish)
