ADMINISTRATIVE ASSISTANT Resume
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ADMINISTRATIVE ASSISTANT/ADMINISTRATIVE COORDINATOR
Dependable, hard-working and a quick learner. Team player and easy to work while needing little supervision. Detail oriented and capable of prioritizing work responsibility meeting deadlines in a timely manner. Extensive experience in handling customer service inquiries.
SOFTWARE EXPERIENCE
* Microsoft Word
* Microsoft Excel
* Microsoft PowerPoint
* Microsoft Outlook
* Microsoft Access
* Data Entry
* Lotus Notes
* Internet
* Lotus --
* WordPerfect
* Profs/Email System
* Windows XP
* SASIXP
* CLASSXP
* Legal Key Record Keeping
* Approach (Database)
* GroupWise (Email)
* PALS (Prudential Advanced Legal System)
PROFESSIONAL EXPERIENCE
SOUTH CAROLINA DEPARTMENT OF HEALTH & ENVIRONMENTAL CONTROL, PORT ROYAL, SC (-Present)
Administrative Assistant
Support Director of Community Health & Chronic Disease Prevention & Director of Integrated Services, WIC & Social Work
- Coordinates the scheduling for the Director of Community Health & Chronic Disease Prevention
- Performs a variety of administrative support and advanced office duties
- Uses word processing and database management skills to compile documents
- Prepares, edits and proof reads information/educational materials
- Orders educational materials as needed
- Assists in the preparation of educational materials
- Coordinates, schedules and documents community health education activities
- Arranges and prepares documents for continuing professional education
- Maintains and arrangements overnight travel for Directors
- Create and revise PowerPoint presentation documents for Director's meetings
- Assists with arrangements of meetings and associated meeting material preparation for Department
- Participates and schedules Community Health Education Team meetings as determined by supervisor
- Schedules, coordinates and documents Community Health Education activities
- Creates and maintains Approach database system documents for community health events and programs
- Prepares, records and maintains the WIC, EPDP,and other programs provided in the department
COLLETON COUNTY SCHOOL DISTRICT, Walterboro, SC (-)
Attendance Clerk/SASI Coordinator
- Prepared correspondence and send letters to parents on students attendance history
- Maintained contact with parents and students for attendance purposes
- Inputted and upkeep of students attendance records on computer system on daily basis
- Compiled and forward reports to appropriate department personnel
- Maintained files on students in database and keep track of students absence notes and medical excuses information
- Recorded and adjusted student’s records when student is late or detained for school
- Monitored students attendance behavior on daily basis
- Organized and file student’s excuses on a daily basis
- Overseen students during class change
- Interacted with students, parents, and teachers, and other school personnel on a daily basis
COLLETON COUNTY SCHOOL DISTRICT, Ruffin, SC (/)
School Clerk/Teacher Assistant
- Provided administrative support to the Assistant Principal
- Processed Discipline Reports on students from different grade levels
- Prepared correspondence for Assistant Principal’s signature mailed to parents on behalf of students
- Organized and revised student, general and inactive information filing system as needed
- Provided back-up administrative support to the front office and for Principal
- Substituted for teachers as needed
- Assisted Core Teachers with self-contained students with academic studies
- Inputted grades and learning information in the InterGrade Pro system on student’s progress
- Assisted with hall monitoring of students on a daily basis
WALKER ACCOUNTING & TAX SERVICE, Walterboro, SC ()
Administrative Assistant
- Assisted the Assistant to the Owner of the company with various ad hoc projects
- Prepared and reviewed documents for the signature of the Owner to be sent out to clients
- Compiled information for the State Forms for clients on SuperForm system
- Completed and provided information for Federal ID’s for clients
- Set-up permanent file folders with client information for various business ventures
- Created Excel spreadsheets for ad hoc projects for the Owner on behalf of clients
- Telephoned clients with inquires on various business deals
- Assisted the Re/Max Real Estate office with answering inquires and re-directing calls to the appropriate area
- Checked inventory and corrected listings for merchandise for the Southern Home Furnishing Office
- Opened and closed the office of the Southern Home Furnishing on a as needed basis
THELEN REID & PRIEST, Florham Park, NJ (-)
Office Services Clerk
Support Partner, Four Attorneys and Staff
- Created and re-arranged the on-site filing system to enhance the effectiveness of providing clear and concise information, when retrieving boxes kept on-site.
- Revamped filing system by creating space for expansion to handle the over flow of new and existing files to better serve the department.
- Provided new labeling for shelves to assist the attorneys and staff in locating files more efficiently.
- Re-arranged the filing system to reflect the current structure of the overall company standards.
- Managed the coffee system on a daily basis, while restocking the condiment area as needed.
- Maintained, updated and restocked the library books and materials in shelving order.
- Managed office filing with creating and updating labels, while entering data in to Legal Key record keeping data base.
KELLY SERVICES, Parsippany, NJ (-)
Administrator, Bankers Life & Casualty Company
Supported Regional Director and Two Direct Reports
- Prepared letters and documents for Regional Director’s signature.
- Assisted Agents with client information on day-to-day operations.
- Interacted with other Bankers Life branches throughout the state.
- Prepared career opportunity information for new Agents and potential Agents.
- Processed new and current applications on the Bankers BOA system.
- Prepared overnight packages daily for Home Office and clients.
- Answered phones and directed calls throughout the office.
PRUDENTIAL FINANCIAL, Newark, NJ ()
Sr. Administrative Assistant, Prudential Mortgage Capital Co.
Supported Vice President & Two Direct Reports
- Lead Administrative Assistant during company integration in orientation transition for new employees.
- Developed solid working relationships with internal and external vendors that reduced costs of purchases.
- Negotiated leases for office equipment and saved money on renewal leases.
- Created, developed and updated Organizational Charts for entire department and subsidiaries.
- Maintained Principals’ calendar on Lotus Notes system.
PRUDENTIAL FINANCIAL, Newark, NJ ()
Sr. Administrative Assistant, Prudential Mortgage Capital Co.
Supported Two Vice Presidents and Three Analysts
- Maintained Principals executive filing system.
- Prepared travel arrangements and general expense reports.
- Established and maintained relationships with Technology Support area.
- Coordinated and processed orders for new PC’s, which included maintenance of existing computers.
- Processed new and current orders for cell phones, pagers, and RLA and Internet accounts for entire offices across the country.
PRUDENTIAL FINANCIAL, Newark, NJ ()
Sr. Administrative Assistant, Institutional Asset Management Group
Supported Four Principals
- Drafted and edited documents using Word and Excel.
- Created and updated PowerPoint presentations.
- Maintained Principals calendars on Palm Pilot system.
- Interacted with executives and clients of all levels.
- Registered Principals for seminars and workshops.
EDUCATION
- Vision Bible & Seminary, Plainfield, NJ -- BA in Christian Ministries
- American Business Institute, Newark, NJ -- Certificate in Word Processing Specialist
- Education Center For Youth, Newark, NJ -- Received High School Diploma
