Executive Administrative Assistant Resume
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Resume:
VIRGINIA (Jenny) T. GRISSOM
Preston Vineyard
Frisco, Texas
CAREER PROFILE
Administrative Assistant that is a highly organized self-motivated manager of resources and information. Major strengths in productivity, communication/interpersonal relationships and office management skills. I am a dependable and thorough team player who provides information in a clear and concise manner with pro-active follow-up skills.
SKILLS AND PROFICIENCIES
•MS Word
•MS Excel
•MS PowerPoint
•Outlook
•Typing wpm
•Transcription
•Accounts payable/receivable
•Ability to prepare and maintain extensive spreadsheets
•Interdepartmental coordination
•Excellent ability to communicate effectively, both orally and in writing
•Pro-active follow-up skills
•Purchasing
•Internet research
•Strong work ethic
•Customer Service skills
•Schedule appointments and maintain calendars
•Extensive knowledge of office equipment
PROFESSIONAL EXPERIENCE
Simpson Property Group, Dallas, Texas - February – June
Executive Administrative Assistant
•Support the Southwest Region Senior Vice President and Region Property Manager’s.
•Main regional contact for corporate office, community staff and residents.
•Prepare extensive Excel spreadsheets for monthly and quarterly financial projections and miscellaneous reports.
•Code and process incoming invoices and expense reports.
•Schedule meetings, prepare correspondence and provide phone coverage.
•Set up and organize regional training.
•Make travel arrangements; maintain calendars, including departmental calendar of travel and other key dates.
•Provide mail and shipping support, maintain supply room.
•Responsible for maintaining vendor relations.
•Prioritize, coordinate and execute all administrative duties to maintain an efficient and well run corporate regional management office.
•Research and plan regional meetings, activities and celebrations and monitor the given budget.
Advanced Association Management, Inc., Dallas, Texas - November – January
Director of Operations
•Assist owner with the overall administration and operation of business.
•Interact and work with Homeowner Association Board of Directors, homeowners, and vendors.
•Provide administrative support for the owner and CFO such as answering telephones and performing a range of administrative support.
•Compose and edit correspondence, ensure timely responses to a variety of routine inquiries.
•Establish, maintain, and update files, databases, records, and other documents.
•Perform routine processing of data for recurring internal reports.
•Code and process incoming invoices.
LandPlan Development, Frisco, Texas - December – November
Property Administrator
LandPlan Development started their own property management company and released PM Realty Group. They requested that I stay and assist them in setting up and managing the office until a Property Manager was hired. The new Property Manager was hired, at which time I moved over to the leasing/marketing group.
•Set up Dallas brokers’ database.
•Maintained CoStar, Xceligent, Industrial, ALN, Loopnet, LandPlan Development and broker websites.
•Cold called prospects for new flex space property in Frisco.
•Assist Vice President of Commercial Development in preparing to market new Frisco POB II at Baylor Medical Centre in Frisco.
•Identify prospective doctors in the Plano/North Dallas area and set up meetings.
PM Realty Group, Frisco, Texas -December to December
Property Administrator
•Assist the Vice President Healthcare Development of LandPlan Development (owner), Property Manager and Chief Engineer in the overall administration and operation two commercial properties.
•Interact and work with tenants, vendors, contractors and corporate office personnel.
•Property Manager only on-site one-day per week which requires that the Property Administrator maintain overall efficient operation of the property in order to continue high tenant satisfaction and a positive public image of the property.
•Make weekly rounds of property and visit tenants to monitor their satisfaction or concerns with the property.
•Assist in annual budget preparation.
•Code property invoices and enter in Timberline or Yardi.
•Effectively monitored the timely receipt and reconciliation of rent collections.
•Prepare and send out tenant rent statements.
•Prepare and send out default notices requested by Property Manager.
•Responsible for deposits and petty cash.
•Maintain property files in orderly and logical manner.
•Maintain tenant, vendor and financial records.
•Process and monitor tenant requests.
•Collection and maintenance of current tenant Certificates of Insurance.
•Coordinate tenant move-in and move-out activity.
•Prepare accurate tenant bill-backs and internal re-bills in a timely manner.
•Ensure that vendor W- forms are compliant and maintain up-to-date vendor contracts and current vendor liability insurance.
•Responsible for monitoring required interior/exterior building maintenance.
•Prioritize, coordinate and execute all administrative duties to maintain an efficient and well run management office.
•Assist leasing by conducting property tours as needed and prepare mailings as requested in order to ensure high visibility for the property.
•Prepare comp information utilizing CoStar and Xceligent.
M&M/Mars, Plano, Texas - January to December
Sales Analyst
•Act as an integral part of team in identification of information needs and formulated responses.
•Consolidation and reporting of information in an actionable format.
•Investigate data discrepancies.
•Conduct in-depth analysis of customer data, distribution, promotion, trends and competitive comparisons.
M&M/Mars, Plano, Texas - February to January
Office Manager/Administrative Assistant to Region Sales Manager
•Responsible for region office set up when office opened which included electronics, furniture, space management and supplies.
•Prioritize, coordinate and execute administrative support for Region Sales Manager, Region Marketing Manager, Category Manager and Sales Analyst.
•Also, provided consistent periodic assistance to five district managers and sales associates.
•Coordinate and plan meetings and event planning for - associates.
•Responsible for developing, implementing and processing region reports and graphics presentations.
•Maintain region office budget, timecards, petty cash, maintenance agreements, mail, personnel files, purchase requisitions and temporary employees.
•Handle confidential materials concerning personnel issues, reorganizations, performance reviews.
•M&M/Mars liaison with the Property Management office.
EDUCATION
•Midlothian High School, Midlothian, Texas
•Dallas County Community College – accounting
•Continued career improvement training
References provided upon request
