Senior Administrative Assistant Resume
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EXPERIENCE
/ – / County of Lexington – Public Safety Administration Lexington, SC
Senior Administrative Assistant
&#; Coordinate activities for the Unified Chiefs Meeting; to include preparation of the agenda, minutes, catering and email correspondence with attendees
&#; Prepare news releases of fires and other Public Safety events as needed
&#; Scheduling of the bi-weekly Public Safety staff meeting and preparation of minutes
&#; Assist County officials and the general public questions directed to Fire, EMS, and Emergency Management
&#; Assist the SCLEN th Circuit Coordinator with meeting events and procurement of items as approved in the budget
&#; Obtaining of quotes and equipment order requests for Highway Safety Grant and SCLEN th Circuit
&#; Review special operations plans and submit to Public Safety Director for approval
&#; Maintain the schedule for the Public Safety Director and keep him informed of upcoming meetings, events, speaking engagements, classes
&#; Preparation of annual Public Safety Survey and finalize results into PowerPoint
&#; Prepare graphs as needed for reports submitted to the Sheriff and County Administrator for review
&#; Assists in preparation of annual budget requests for five divisions.
&#; Approval of administrative budget transfers for submission to Director of Public Safety
&#; Process invoices for payment for submission to Procurement Services
&#; Maintains log of invoices for open purchase orders
&#; Prepare trip request for employee travels; coordinating lodging expenses
&#; Coordinate with vendors reference quotes and specifications for purchase of specialized equipment for five divisions
&#; Assists in investigating complaints by citizens
&#; Process employee evaluations for submissions to Human Resources
&#; Attend department head meetings in the absence of Public Safety Director
&#; Assists in answering telephones, screening and directing calls to proper official
&#; Daily usage of Microsoft Word, Excel, Outlook, Internet, BANNER, and the Intranet
/ – / County of Lexington – Procurement Svcs. Lexington, SC
Procurement Clerk III
&#; Monitoring, ordering, coordinating and analyzing telecommunications accounts to include: mobile phones, pagers, mhz radios, DSL service and land line telephone systems
&#; Audit payments for telecommunications, construction projects, engineering and architectural projects, vehicles and other purchases totaling over $,
&#; Research unauthorized deliveries of pickups and advise the Procurement Manager
Assist and train departments for Procurement related portions of the financial software to ensure it is used to its fullest potential
&#; Prepare and/or generate purchase orders, telephone service orders, change orders, voucher forms and EXCEL spreadsheets, etc
&#; Audit invoices to ensure costs are equivalent to the Purchase Order
&#; Audit invoices to ensure costs are equivalent to the quote/bid or contract
&#; Review open purchase orders to ensure funds are available and advise department of change order and/or ABT needs
&#; Respond to inquires on payment status by vendors or departments
&#; Maintain files of open purchase orders that are pending payment
&#; Audit blanket close out forms and obtain invoices as needed for payment before closing current blanket orders
&#; Audit outstanding purchase orders and at the end of each fiscal year, determine which purchase order(s) should be carried over in to the new fiscal year or if it should be cancelled
&#; Assist with telephone quotes and price verifications as needed
&#; Expedite Orders
&#; Audit over-the-counter- purchase order invoices
&#; Assist in issuing emergency purchase requisitions and purchase orders
&#; Constant contact with vendors via telephone/email for invoicing issues and follow-up resolutions
&#; Prepare monthly reports, blanket closeout forms, voucher log, invoice log and payment log
&#; Review vendor discrepancies, auditing firm questionnaires and AIA documents
&#; Assist with spreadsheets for Telecommunications Information
&#; Assist with telecommunications invoicing, vouching and equipment orders
&#; Approval of change orders or requisitions in the absence of the Procurement Manager
&#; Operation of a variety of office equipment: i.e. computer, -key calculator, copier, fax machine, printer, telephone, etc
&#; Daily usage of Microsoft Word, Excel, Outlook, Internet, BANNER, and the Intranet
/ – / County of Lexington – Procurement Svcs. Lexington, SC
Procurement Clerk II
&#; Audit invoices to ensure costs are equivalent to the Purchase Order
&#; Audit invoices to ensure costs are equivalent to the quote/bid or contract
&#; Review open purchase orders to ensure funds are available and advise department of change order and/or ABT needs
&#; Respond to inquires on payment status by vendors or departments
&#; Maintain files of open purchase orders that are pending payment
&#; Audit blanket close out forms and obtain invoices as needed for payment before closing current blanket orders
&#; Audit outstanding purchase orders and at the end of each fiscal year, determine which purchase order(s) should be carried over in to the new fiscal year or if it should be cancelled
&#; Assist with telephone quotes and price verifications as needed
&#; Expedite Orders
&#; Audit over-the-counter- purchase order invoices
&#; Assist in issuing emergency purchase requisitions and purchase orders
&#; Constant contact with vendors via telephone/email for invoicing issues and follow-up resolutions
&#; Prepare monthly reports, blanket closeout forms, voucher log, invoice log and payment log
&#; Review vendor discrepancies, auditing firm questionnaires and AIA documents
&#; Assist with spreadsheets for Telecommunications Information
&#; Assist with telecommunications invoicing, vouching and equipment orders
&#; Approval of change orders or requisitions in the absence of the Procurement Manager
&#; Daily usage of Microsoft Word, Excel, Outlook, Internet, BANNER, and the Intranet
/ – / County of Lexington - Fleet Services Lexington, SC
Administrative Assistant
&#; Assist in preparation of the annual Fleet Services budget
&#; Prepare annual Motor Pool budget
&#; Prepare purchase requisitions for blanket orders and emergency orders
&#; Prepare changer orders for blanket and emergency purchase orders
&#; Maintain blanket purchase order balances for vendors
&#; Issue OTC (over-the-counter) purchase orders
&#; Prepare ABT forms
&#; Monitor balances, check vendor information, check for invoices paid to a purchase order using the BANNER financial system
&#; Coordinate with vendors for repairs and installs
&#; Schedule employees for training classes
&#; Prepare monthly fuel usage, motor pool usage, and other reports as needed
&#; Bi-weekly VDO downloads and reports
&#; Coordinate all inspections and testing as required by DHEC for fuel sites
&#; Prepare bi-weekly time sheets and time cards
&#; Process new vehicles for county departments to include obtaining titles, registrations, tags, insurance and fuel keys
&#; Assist in coverage, as needed, for the Information Desk
&#; Daily usage of Microsoft Word, Excel, Outlook, the Internet, and BANNER
EDUCATION
, Midlands Technical College Columbia, SC
&#; Microsoft Certificates in Office, Windows, Excel, & Word
Midlands Technical College Columbia, SC
&#; Administrative Professionals Conference
FEMA Internet
&#; NIMS
&#; ICS (Incident Command System)
INTERESTS
Along with spending time with my daughter and family, I enjoy riding motorcycles, playing golf, boating, music, dancing and going to the gym in my spare time.
I am also a previous member of the Risk & Wellness Committee, joined the walking team and a participant in United Way campaign.
