Executive Administrative Assistant Resume
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Resume:
KAREN KRAUSS
Zinnia Street
Arvada, Colorado
SUMMARY
Dedicated Executive Administrative Assistant/Office Manager with over years of extensive upper level management support in mining, oil and gas, manufacturing, telecommunications, high tech, commercial real estate, hospitality and recruiting/staffing environments. Excellent organizational, communication, confidentiality, discretionary and interpersonal skills. Strong analytical and problem solving abilities. Detailed oriented, cost-effective, able to prioritize and multi-task, meets deadlines accurately and without supervision with a positive attitude and commitment to excellence. Recognized team player able to work with individuals at all levels. Self-motivated, flexible, result-driven and thrives in a fast-paced environment.
TECHNICAL SKILLS
• Microsoft Office Suite Professional - (Word, Excel, PowerPoint, Access and Outlook)
• Visio, FrameMaker, PeopleSoft
• Windows for Microsoft Word and Word Perfect
• Ariba, Ellipse, Mackin and VinNet
PROFESSIONAL EXPERIENCE
CLIMAX MOLYBDENUM COMPANY, Empire, CO -
Mining company located in mountains above Empire.
Reason for Leaving: Commute became an extreme hardship ( miles per day and located in mountains) for me.
Executive Secretary
Supported Business Improvement Manager, Controller, Director of Environmental Services Global Operations, Environmental Manager, General Manager, Health & Safety Manager, Human Resources Manager, Mill Manager, Mine Manager, Regional Manager of Global Supply Chain and Technical Services Manager. Provided administrative support in all areas including management appraisals, presentations, and bi-monthly newsletter. Scheduled meetings and events including VIP visits and tours.
• Tracked expenses and receipts and prepared detailed expense reports including credit card reconciliations for executives.
• Maintained company’s calendar for executives’ appointments, meetings, and mine/mill site events.
• Developed and implemented major filing system along with introducing new ideas and procedures to improve office efficiency.
U. S. NURSING CORPORATION and FASTAFF, Denver, CO –
Recruiting/staffing of nurses for health industry.
Reason for Leaving: Major company layoffs due to reorganization of company by new owners.
Executive Assistant
Provided full administrative support for Vice President of Finance & Controller, managers, CFO and indirectly the Board of Directors.
• Handled schedules, served as liaison and made decisions on her behalf.
• Prepared and distributed numerous reports using PeopleSoft software, such as: PTO, Accounts Payable Distribution, Employee Overtime Utilization, Aging Reports, Board of Directors packages and SG&A Departmental Expense Reports.
• Significant document management for several due diligences processes and audits.
• Managed garnishments, inquiries on State and Federal tax issues and produced reports/documents for investors.
• Worked with insurance brokers on all insurance issues.
• Administered banking and corporate credit card processes.
• Implemented and maintained large complex and comprehensive filing system for corporate records retention.
TUV AMERICA/PRODUCT SERVICE, Boulder, CO -
ISO Standards Testing and Certification.
Reason for Leaving: Reduction in workforce by % because Boulder’s financial targets were not being met. Site closed in .
Office Manager, HR Coordinator and Accountant
Reported to Vice President of Finance.
• Managed support staff of four, guidance and consultation on policies and procedures, responsible for office moves, planning and leasing, office remodeling, handled customer service, sourced vendors and resolved office operations problems and issues.
• Performed human resources functions relative to recruitment, screening candidates, job descriptions, job postings, offer letters, processing new hires, orientation, company policies and procedures, training, employee relations, payroll, appraisal processes, promotions, terminations, exit interviews, and benefits administration.
KAREN KRAUSS Page Two
• Performed accounting functions for accounts payable, accounts receivable, billing/invoicing, journal entries, budget preparation, expense reports, payment approvals, purchase orders, payroll, collections, reconciliation, petty cash, checking accounts, and month end, quarterly and year-end processes/reports for submission to the corporate office.
• Set up and maintained large complex filing systems for human resources, accounts payable and receivable, corporate documents, purchasing processes and accounting reports.
VERIBEST, INC., Boulder, CO
Developer of electronic design software.
Reason for Leaving: Major layoff of workforce by % due to financial difficulties. Bought out by Mentor Graphics end of .
Executive Staff Assistant
Supported President and CEO, Executive Senior Vice President of Worldwide Sales, Senior Vice President of Marketing, Senior Vice President of Engineering, Vice President of Finance and Director of Legal Affairs and Corporate Counsel.
• Responsible for administrative support including confidential correspondence, presentations, reports, travel and expense reports.
• Company’s meeting manager for local and out-of-state events consisting of tradeshows, major business meetings and conferences.
• As the travel manager, reduced the dollar volume ($,.) of unused tickets by % in less than two months along with introducing additions or changes to travel policies.
EXPERIMENTAL AND APPLIED SCIENCES (EAS), Golden, CO –
Development and sale of products for body building and weight loss.
Reason for Leaving: Left for what I believed was a better career opportunity and stability as EAS was preparing for layoff by new owners.
Executive Assistant
Supported Director of Information Systems, Production Director of Muscle Media Magazine, Special Events Manager and staff members in all administration including correspondence, presentations, budgets, meeting materials, expense reports and travel.
• Developed and implemented a tracking system for all IT expenditures for budget preparation and maintained system.
• Prepared Standard Operating Procedure (SOP) manuals for Corporate, IT and other departments, and control system for manuals.
• Developed and created a Data Entry Instruction Manual for all contestant entries.
INFORMATION GRAPHICS SYSTEMS, INC., Boulder, CO –
Developer of telecommunication software for operational support systems.
Reason for Leaving: Reduction in workforce by %, restructured because of financial difficulties. Company no longer in business.
Executive Assistant
Supported Senior Vice President of Sales and Marketing, Vice President of Marketing, Vice President of Business Consulting, Executive Vice President and sales staff in preparation of correspondence, presentations, reports, collateral packages, mailings and Request for Proposal or Request for Quote. Prepared/reconciled expense reports. Approved department time sheets, expense reports and invoices for payments. Scheduled meetings, appointments, catering, events, travel, provided calendar support and liaison.
STILLWATER MINING COMPANY formally a subsidiary of Johns Manville, Denver, CO –
Mining company located at Nye, Montana.
Reason for Leaving: A major restructuring of the Company occurred and the Denver office was closed and relocated to Montana.
Office Manager and Executive Assistant
Total administrative support for Chairman and CEO, Vice Chairman, Board of Directors and Director of Investor Relations. Managed office including purchasing equipment and supplies, established and implemented policies and procedures. Handled general questions and requests for company materials for investor relations.
• Managed office move upon Stillwater’s split from Johns Manville.
• Sourced vendors and purchased and/or leased office, computer and telecommunication equipment, services and supplies.
• Automated office, which resulted in improved efficiency, centralization of information and compatibility with mine site.
• Significant document management for several due diligence processes, legal and SEC filings.
• Arranged and coordinated board meetings and annual shareholders meetings.
JOHNS MANVILLE CORPORATION, Denver, CO –
Manufacturer and sale of building products.
Reason for Leaving: Promoted to position with Stillwater Mining Company, a subsidiary of Johns Manville.
Executive Assistant
Total administrative support for President/Chairman and CEO, Board of Directors, Executive Assistant to the Chairman and CEO and Senior Vice President of Corporate Development. Prepared presentations, packages for board meetings, senior level executive appraisals, correspondence, expense reports, reports and special projects. Handled global travel, corporate jet flights and special events. Coordinated executive department’s involvement in political, community and privately sponsored activities. Screened phone calls, scheduled meetings and appointments, served as liaison and provided calendar support.
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EDUCATION AND TRAINING
Attended Red Rocks Community College, Lakewood, Colorado
Majored in Computer Sciences
Completed numerous software, personal development and business skills courses
FrameMaker, Hi-Tech Training
Visio, New Horizons
Beginning, Intermediate and Advanced Microsoft Word, ExecuTrain
Beginning, Intermediate and Advanced Microsoft PowerPoint, ExecuTrain
Beginning, Intermediate and Advanced Microsoft Excel, ExecuTrain
Beginning Freelance Graphics for Windows, ExecuTrain
Intermediate Windows for Word Perfect, Random Access
How to Deal with Unacceptable Employee Behavior, American Management Association
Conflict Resolution and Confrontation Management, SkillPath
Creditability, Composure and Confidence, SkillPath
Take-charge Skills for Assistants with Busy Bosses, American Management Association
