Virtual Assistant/Executive Adminsitrator Resume
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www.xasconsulting.com
PROVIDING EXECUTIVE OFFICE ADMINISTRATION AND NONPROFIT MANAGEMENT SERVICES TO DIVERSE CLIENTS.
SUMMARY OF QUALIFICATIONS
High-energy Executive Administrator/Master Virtual Assistant providing professional office administration and nonprofit management services to diverse clients. Expertise in professional office support, personal assistance aid and nonprofit management services. Over years of excellent written and verbal communication skills and Internet savvy. Proficient in Microsoft Office, Microsoft Works Suite and various other applications and databases. Exceptional interpersonal skills with a team-oriented approach. Ability to interact with all levels of an organization in a professional, diplomatic, and tactful manner. Ability to apply discretion when handling confidential and sensitive information. Exceptional organizational skills and consistent follow through with team members. Demonstrated ability to deal with multiple, concurrent tasks, shifting priorities and changing needs. Resourceful with the ability to figure out how to accomplish tasks independently. Ability to complete work in a timely manner with accuracy and attention to detail. Strong time management skills.
PROFESSIONAL EXPERIENCE
XAS CONSULTING, LLC, Miami, FL, -Present
Executive Administrator/Master Virtual Assistant?
Office administration and management.
Manage day-to-day operations.
Expense and payroll processing.
Office maintenance duties, including supply orders, printer and copier maintenance.
Coordinate meetings and make arrangements for conference/conventions/seminars.
Serve as liaison between offices and clients.
Coordinate day-to-day activities and manage projects.
Manage schedules, tasks, contacts, and expenses.
Provide telephone, fax, email, and other communications-based support.
Arrange travel plans, meetings and conference calls.
Create travel itineraries.
Manage, create and edit letters, memos and all types of correspondence and documents.
Coordinate and prepare visual materials for meetings, speeches, and presentations.
Manage and maintain facilities and vendor relationships.
Prepare materials for conferences, correspondence, appointments, meetings, and telephone calls.
Prepare reports, summaries, and replies to inquiries.
Read and route incoming mail and coordinate mailings.
Compose, type, and file all correspondence.
Greet visitors.
Professional networking.
Board development.
Human resource procedures and management.
Staff development.
Cross-cultural communications.
Organizational development.
Collaborations and coalition development.
Fiscal management.
Personnel policy development.
IRS procedures.
Event and fundraising management.
Sponsorship initiatives.
Membership management
Legal issues management.
NATIONAL STUDENT PARTNERSHIPS, Washington, DC, -
Chief Operating Officer and Chief Financial Officer, National Office
Guided and directed all aspects of the day-to-day operations and financial systems. Designed and implemented operational and financial management strategies. Planned and directed all aspects of the organization\'s operational policies, objectives, and initiatives.
Assisted in the supervision of staff and consultants, established operational targets, and cultivated and maintained strategic partnerships with nine Local Offices to enhance their operational capacity.
Managed the operational budget, which includes a $,. Department of Labor capacity building grant. Prepared an annual budget and long-range financial projections for the National Office and nine Local Offices.
Monitored financial performance to ensure satisfactory outcomes for the organization, managed accounting processes, and supervised the annual audit.
Supported the long-term development strategy for the organization’s funding, managed the short-term cash management strategy, and prepared financial reports.
Managed accounts receivables and accounts payable, payroll, cash projections, insurance, benefits, human resources, financial statements, taxes, filing, and office supplies.
NLGJA, INC., Washington, DC,
Executive Director, National Office
Oversaw, managed and supervised the continuing growth and development of a nonprofit professional journalism association of over , members, chapters, international affiliates, staff and consultants.
Represented the association at meetings with corporate executives, decision-makers and potential funders at foundations and other businesses.
Assured the effective management, administration and day-to-day operations of the national office by managing the organization’s budget, developing and implementing programs, overseeing national and local fundraisers, chapter activities and the yearly national conference.
Assured that the financial obligations of the national office were met on time and in full.
MANA, A NATIONAL LATINA ORGANIZATION, Washington, DC,
Membership and Chapter Development Coordinator, National Office
Developed membership campaigns and initiatives and planned, directed and controlled membership activities and records.
Coordinated operation and implementation of membership dues, accounting and chapter activities. Served as liaison and provided expertise, development support resources and training for chapter coordinators.
Analyzed data, developed marketing strategies, and provided on-site service and technical assistance in designing and developing programs for chapter coordinators.
NATIONAL COALITION OF HISPANIC HEALTH AND HUMAN SERVICES ORGANIZATIONS, Washington, DC,
Outreach Liaison, Programs Coordinator, and Administrative Assistant, Policy and Research Division
Developed and implemented outreach and public information efforts to key audiences such as the media and policymakers and was responsible for specific operations in the Executive Office for the President and CEO.
Coordinated activities and served as liaison to government agencies and institutions and national and community-based organizations and coalitions.
Managed program activities for the Policy and Research Division.
Managed the overall administration, management and operations of the Policy and Research Division.
ACADEMY FOR EDUCATIONAL DEVELOPMENT, Washington, DC, –
Assistant to the Director, Center for Youth Development and Policy Research
Provided administrative support to the Director and managed the production and distribution of materials such as proposals and reports.
SWL, INC., Vienna, VA,
Technical Aide, Information Procurement and Dissemination Department
Provided technical support to the Director by preparing Procurement Requests, Statements of Work and Modification Requests.
Prioritized and distributed workloads, coordinated Administrative Personnel Actions and classified materials and managed profit projection project.
UNITED STATES ARMY, Washington, DC,
Administrative Specialist-Specialist Four, The Pentagon, United States Army Research Institute for the Behavioral and Social Sciences, Headquarters, Department of the Army, Personnel Programs Analysis Office, Office of the Deputy Chief of Staff for Personnel
Selected from a competitive group of candidates to serve in this prestigious position and performed a myriad of duties for nine action officers and acted as personal secretary to Brigadier General Robert Harleston.
UNITED STATES AIR FORCE RESERVES, Homestead, FL ( weeks a year and one weekend a month), –
Air Cargo Specialist, Homestead Air Force Base
Managed air cargo logistics, administration and day-to-day operations.
GOLDMAN, KLASFELD, HORKEY AND FERRARO, P.A., Ft. Lauderdale, FL,
Financial Administrative Assistant, Data Processing Department
Implemented and supported the financial reporting and accounts receivable computer maintenance system.
NEW YORK COMPENSATION INSURANCE RATING BOARD, New York, NY, –
Policy Review Assistant, Policy Implementation Section
Processed state compensation insurance claims and provided data entry and processing support.
EDUCATION
TRINITY COLLEGE, Bachelor of Science Degree Program, Public Affairs-Policy Track, Minor in Sociology, Washington, DC, worked towards years of academic study
NORTHERN VIRGINIA COMMUNITY COLLEGE, Associates in Science Degree in Health and Human Services Program; General Counseling Certification Program; Drug and Alcohol Counseling Certification Program, Alexandria, VA, worked towards years of academic study
MILITARY EDUCATION
UNITED STATES ARMY: United States Army Training Center, Fort Jackson, SC, Administrative Specialist Course, Diploma from the Department of the Army, ; The Pentagon, Washington, DC, Department of the Army Certificate of Training, Modern Army Records Keeping System, .
UNITED STATES AIR FORCE RESERVES: Basic Military Training, ; Air Cargo Specialist Course, ; Community College of the Air Force, Logistic Management Program,
TRAINING
Northern Virginia Family Service: Parent Skills Training Class, .
REFERENCES
Furnished upon request
