Accounting Assistant Resume
Virginia L Tesar
-th St., - Bristol, WI ; Ph.: ; Mobile Ph.: ; Email Address:
EDUCATION: Bachelor Degree: Business Management and Communications at Concordia University of WI. Graduated: GPA .,
Accounting Certificate: Kaplan Online University; GPA .
Income Tax Certificate: H&R Block
Licensed Practical Nurse: Chicago Public Schools
TECHNICAL PROFICIENCIES:
MS Office Software: Microsoft Windows, Microsoft Office: Word, PowerPoint Presentations, Outlook and Access; Microsoft Works, Microsoft Money, and Excel: Formulas, Linking, Tables, Macros, Charts & Graphs,
Accounting Software: Creative Solutions, One Write Plus, People’s Choice, Peach Tree and Quicken, QuickBooks, Quick Books Pro, Intuit On-line Payroll Application, Mapics, and Pilot.
Project Management Software: PMO: Project Management Office (Project Tracking System); On-line “Same-Page” virtual office
Web Page Design Software: Team Fusion Web Page Designer, Word Perfect; Yahoo Web Page application on-line.
Miscellaneous Software: Active Learner Training System, AS / Mercury Ordering System, Internet, Lotus and Lotus Notes.
MANPOWER TESTING RESULTS: //
Alphanumeric Test: Exceptional; keystrokes / hour w/ errors
Account Check Test: Accuracy Score (Good)
Excel Profile Test: Proficient User: Basic - %; Advanced - %
Word Profile Test: Proficient User: Basic - %; Advanced - %
WORK HISTORY:
ACCOUNTEMPS (Robert Half) AGENCY~Gurnee, IL - Short-term, Temporary-Full-time Position: Olsun Electric Company
(A custom Transformers Builder Company) // Accountant Assistant
Analyze Shipping Documents: Research shipping documents against invoices processed. Track open order numbers for processing dates.
Order Entry: Enter customers’ purchase orders into the “Pilot” System. Assign company’s order numbers and set up shop orders.
Inventory Cost Tracking: Tracking inventory cost for + parts of inventory through the “Pilot System”, purchase orders and vendors’ invoices.
QPS STAFFING AGENCY~ Kenosha, WI - Short – Term, Temporary, Full-Time (-hr week) Position: Albany/Chicago
(A manufacturing company of truck engine parts) // – // General Accounting Clerk
Accounts Receivable: Performed daily invoicing averaging $,. Post A/R checks against invoices for bank deposits.
Receiving Tickets: Matched received inventory parts & operation’s materials daily to company’s purchase orders.
Accounts Payable: Matched receiving tickets with payable invoices; voucher A/P invoices for check runs. Reconciled vendor statements. Handled discrepancy difference between purchase order totals and vendors’ invoices.
Reconciliation: Checks and deposits with bank statements
Coding: G/L accounts to receiving ticket numbers;.
Followed up on freight Bill of Ladings and payable invoices without receivable tickets; follow-up on outstanding receiving tickets without matched vouchers. Call vendors for invoices on their statements not yet received.
Followed up on ’s from vendors.
Supported the accountant with daily accounting functions.
ACCOUNTEMPS (Robert Half) AGENCY~Gurnee, IL -Short-term, Temporary-Part-time Position: Beacon Lender Services
(An auditing operations company) // to // Office Manager and Full-Charge Accounting Clerk
Accounting Task: Reconcile Payroll and Operation Checking Accounts monthly. Post Accounts Payables into systems for payment. Enter new vendor profiles into system. Reconcile employees’ time entry and expenses with reports, data, receipts; process weekly reimbursements. Update employee payroll data as needed. Enter new employee profiles into system. Process Payroll bi-weekly Intuit Online System. Invoice clients through QuickBooks Online
Office Management and General Office Task: support company officers, employees, and contractors on-line through emails and phone calls. Maintain filing system, employee utilization schedule, & project tracking on Excel. Obtain FEIN & state numbers as needed.
Performed mail merge with documents & labels for mass mailings to recipients.
Maintain templates for exams, time & expenses, and client exam templates for auditors to access.
Maintain and update “Same-Page” virtual office system, which includes administrative Task: Audit files of clients, calendaring, assign task, add new contacts and new employees, update profiles, and post announcements to the message board.
Training Facilitator: Assist & train employees via online / phone in the usage of QuickBooks time entry and Same-Page virtual office.
Human Resource Task: Supply Ws and insurance forms to new employees. Supply contact list. Supply expense and time reporting forms. Add pertinent employee information to database of QuickBooks for payroll and Same-Page.
Abbott Laboratories, Abbott Park, Illinois - Global Engineering Service Information Technology (GES IT)
Experience: / – // (worked as a contractor and then hired as employee).
Financial Analysis Task: Excel spreadsheets: Create and manage monthly for analyzing project and payroll data.
Payroll Accruals: Reconciled and captured invoice discrepancies for one-year totaling $, charged to departmental budgets.
Technical Writing: Functional Spec, SOQ, Procedure Writing, Screen Shots Performance, and performed testing of various applications.
Database Administrator: PM Office Application, Active Learner Application, Lotus Notes, and experience with AS.
Administrative Assistant Task: Supported Director, Department Managers, and team members totaling +
Purchased supplies, promotional items, and team recognition awards. Initiated New Employee Template-Schedule, managed & coordinated travel arrangements, travel itinerary, high functional quarterly meetings, and relocation logistics for departmental moves and employees’ relocation.
Developed and maintained administrative web site, organizational charts, employee profiles, and telephone extension list.
Initiative and maintained a cubical layout template.
Clara Abbott Foundation
Financial Analyst Clerk/Accounts Payable Controller - Period: / –/ Contracted through Manpower.
Disbursed financial aid and monthly aid funds domestically and Internationally. Analyzed check request: Resolved discrepancies with case coordinators prior to issuance of payments. Check Disbursement: Tracked financial disbursements per loan allotments and grants.
Created check batches. Check batches processed according to check request amounts per loan agreements and grants issued.
Posted Journal Entries for returned checks, refund checks, voided checks; stopped payments and unused portions of loans and grants were adjusted.
Financial Analysis: Analyzed distribution of monies granted, loaned or both for posting journal entries. Analyzed expenses, prepared reports, and processed distribution upon approval. Processed in a six month period approximately , checks totaling $mm in loans and grants.
W forms processed for tax purposes.
Abbott Diagnostic Division (Add)
Administrative Assistant (Temporary position) - Period: / – / Contracted through Manpower.
Virginia’s Desktop Services
Owner and Operator, Twin Lakes, WI - Period: / –/
Established legal and functional operations for business.
Established diverse businesses with utilization of the Quickbooks application-
Mosele and Associates, Inc.-
Underground Plumbing Construction Company, Ingleside, IL
d/b/a INTERNATIONAL STAR REGISTRY - Period: / to / ( Provided consultant services)
Secretary and Full-Charge Bookkeeper for company owner.
Project Management: Implemented financial tracking spreadsheet for company’s projects: Verified contract dollars for the project, tracked change order request, tracked invoiced portions of project as completed, tracked balance of project to be invoiced, tracked receivables/ payables on projects, and tracked balance due upon completion of projects.
Account Reconciliation: Reconciled union dues, company’s checking account, payroll distribution, and payroll taxes.
Accounts Receivable: Issued pay request, posted receivables. Credit collections on delinquent accounts.
Accounts Payable: Processed vendor billing within terms. Performed weekly check runs.
Union Dues: Figured and distributed laborers’ and plumbers’ union dues according to calculated rates on the first of each month.
Expense Reports: Expedited expense reports and reimbursements.
Contractor Waivers: Processed waivers, release of liens, and sworn statements upon completion of contractors’ portion of work.
Ordered office supplies. Order Entry: Processed telephone orders. Batched credit card orders and balanced receipts
Certification of Insurance obtain from subcontractors.
Fibre Fabricators, Co. Inc.,
A Non-Metallic Stamping Company & Die Manufacturing Company - Spring Grove, IL December to March
General Office Manager and Bookkeeper
Accounting Task: Processed month end reports and entered payroll tax journal entries. Processed commission reports, and commission pay.
Accounts Receivable: Order Entry, invoicing, follow-up on delinquent accounts, and initiate collection.
Accounts Payable: Posted billing, check runs, follow-up on material orders.
Reconciliation: Reconciled receivables and payables aging to the G/L. Reconciled monthly bank statements.
Commission: Processed Reports for commissions due and commission distribution
Customer Service: Expedited and follow-up on parts and tooling orders; issue credit memos to customers, issue debit memos to vendors.
Human Resource: Place help-wanted ads, issue applications, and handle insurance enrollment; Track sick-time, vacation days, wage changes, and promotions. General Office: Maintain supplies, and direct calls
Skills Not Described Above:
Cash handling and balancing register tapes; Charge nurse of a bed unit with CNAs under my direction; Accounts Receivable Clerk for the controlling account and subsidiary accounts.
***References provided upon request.
