Top Level Executive Assistant Resume
W YORK
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BETH A. DUDZIC
Summary
My work experienced has been diverse and rewarding in all areas of my career. I was fortunate enough to start my career with Touche Ross (DBA Deloitte Touche). In my role I was able to learn many administrative functions as hiring, keeping track of departments billing sheets. While living in Hawaii I learned the advertising and PR business by working as the Assistant to the President in the biggest Ad agency in Honolulu. Taking a bold step, I took all of my various experiences and started my own woman’s retail clothing business with a partner. I learned the ins and out’s of retail by involving myself in every detail of our business. At present I am working with IBM as an Executive Assistant to a VP. In my role as an EA, being proactive and anticipating the needs of the Executive are essential to my role as Executive Assistant. Professionalism and pride on being a top level EA are my career goals for the future. I am mature, well polished professional and being responsible is my personal credo.
Professional Experience
December to Present
IBM Global Financing
Armonk, New York
Executive Assistant to VP of Business Transformation
In charge of activities of VP and department, coordinate all meetings, schedules, travel plans, maintain calendar integrity
Work with high level corporate management/assistants; maintain current knowledge of VP’s projects; work along with direct reports to VP, Directors and Managers to keep consistent knowledge of organization activities
Coordinate all communications with staff of persons in department; know each staff member and have knowledge on what project and role they played; designed and created various team org charts, presentations
Screened calls, requests for VP; act as gatekeeper
Arranged worldwide quarterly meetings with teleconferencing, and use of LCD projector and polycom
Maintained IT database for memorandums for global distribution
Working in conjunction with Corporate Office and other divisions of IBM for meetings; work with outside vendors
Arranged personnel roundtables with staff and kept direct reports update with personnel reporting; arranged bonus conferences and staff increase evaluations, stock options
By reading VP’s mail determine hot issues; giving VP time to work on important matters while handing mail and making necessary arrangements
Did space planning for the department and kept current floor plans
Team leader for the other assistants in my department; held monthly meetings, mentored team members
Work on special projects for Global Financing projects
Confidentiality key to high level EA job; kept all projects in strict confidence when necessary
March – June
Anam Cara Partnership
Honolulu, Hawaii
Owner/Buyer/Manager
Small clothing business that was created by partner and self; target clientele was upscale female customers ages -
Created and designed all marketing materials
Member of LA Trade Mart; met with various vendors; negotiated special rate scales with each vendor; created strong relationships with various vendors
Added additional revenue by expanding into aroma therapy products
Interfaced with on-line suppliers of New Age Jewelry to enhance product line
Worked with QuickBooks to maintain inventory and financial data
Used business for fund raising events donating profits to charitable organizations
February – February
Stay at Home Mom
July –February
Fawcett, McDermott, Cavanagh, Inc.
Honolulu, Hawaii
Executive Assistant to President/Office Manager
Largest Advertising and Public Relations in Honolulu
Assisted President with special projects, calendaring
Supervised a support staff of people, ordered art and regular office
supplies. Dealt with all vendors
Assisted Controller with puchasing new equipment and rental contracts
Coordinated major move from one office location to new location, all logistics of the move.
Assisted in audio voice over when necessary
July – June
Touche Ross (DBA Deloitte/Touche)
New York, New York
Assistant to Administrative Manager/Audit
Coordinated special projects; first transit strike in the ’s
Responsible for timesheets for Audit Professional and Support Staff; checking client codes, hours, expenses; summarizing total billings for department
Trained new Professional employees on proper timesheet reporting
Dealt with Partners needs on a daily basis
Maintained on floor client filing system
Knowledge of OSHA and Employment Laws
Between April and May held two part time jobs in Insurance and Retail Vending Company
Education
Manhattan College
New York, New York
BS Business Administration
Attended evening classes, GPA .
Drake Business School
New York, New York
Associate Degree Business Administration
Graduated Valedictorian
Skills
All basic and advanced general office knowledge; Microsoft Windows, Microsoft Word, Microsoft PowerPoint, Microsoft Excel, Lotus Notes, Lotus WordPro, Lotus Freelance, Lotus ; create databases, slight knowledge of Visio. Polycom teleconferencing setup, LCD projector. Knowledge of all office machinery; tremendous EA intuitive skills; able to adapt and learn any new computer applications.
Recently certified on Office Skills, Computer knowledge, Microsoft Excel, PowerPoint and Word.
